Accounts/Administration Assistant

Job Summary

This Role is a multi-functional role responsible for maintaining financial records, managing office administration, and ensuring implementation and compliance of the Quality Management System. This position requires expertise in accounting principles, ERP/HRMS usage, administrative organization, and audit readiness. The role supports smooth daily operations while helping the laboratory maintain its Quality accreditation and QMS performance

Accounting Responsibilities :

• Record all financial transactions in ERP (sales, purchases, payments, journal entries).
• Maintain accounts payable/receivable, bank reconciliations, and expense monitoring.
• Process payroll, TDS, GST, PF, and ESI with external consultants or internal systems.
• Manage invoice generation and follow-up for client payments.
• Assist in preparing monthly, quarterly, and annual financial statements.

Administrative Responsibilities :

• Handle office documentation, facility maintenance, and vendor coordination.
• Track utility payments, licenses, insurance, and company records.
• Maintain employee records, visitor logs, and coordinate staff travel and logistics.
• Monitor attendance using TRUFIL_HRMS and assist with shift/leave management

QMS Responsibilities :

• Maintain and Distribute Copies of QMS documentation: Quality Manual, SOPs, records.
• Assist in preparing for internal and external audits, including QMS surveillance/renewals.
• Follow up on audit findings, non-conformities, CAPA records, and documentation updates.
• Coordinate training programs related to QMS, safety, and compliance.
• Maintain master lists of controlled documents and calibration records.ERP/HRMS System Support :
• Enter and validate data in ERP modules: Finance, Inventory, HR.
• Generate reports for management review on accounts, attendance, and quality KPIs.
• Coordinate system-based approvals and digital documentation workflows

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• [1-2] years of experience in an accounting or finance role is a plus . (freshers can apply too)
• Proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite).
• Strong knowledge of accounting principles and Generally Accepted Accounting Principles (GAAP).
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Excel and other Microsoft Office Suite applications.
• Experience with payroll processing is a plus.
• Experience with CRM software is a plus.

Job Types: Full-time, Fresher

Pay: ₹13,000.00 - ₹18,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 1 year (Preferred)

Work Location: In person