Dispatch Executive

Position:

About Us

The Role

Key Responsibilities

• Ensure

  on-time, damage-free dispatch

  of pump systems, spares, and accessories.
• Verify packing standards and ensure appropriate labeling (Fragile, Handle With Care, Top/Bottom, etc.).
• Generate invoices in

  Oracle ERP

  and create

  E-way bills

  on GST portal.
• Maintain and update the

  Dispatch Register

  for traceability.
• Coordinate with

  Production, Sales, and Accounts

  teams to ensure dispatch readiness.
• Book transporters/couriers, negotiate rates, and ensure timely sharing of LR copies & tracking details.
• Share dispatch information proactively with customers and follow up for

  delivery confirmations

  .
• Maintain and submit records: Invoice copies, LR copies, E-way bills, delivery confirmations, and monthly turnover reports.
• Provide monthly segregated turnover reports and assist in QQIC reporting.
• Resolve courier/transporter issues and escalate critical matters to the Operations Manager.
• Ensure physical dispatch documents are submitted to the Accounts Department.

Required Skills and Competencies

Soft Skills:

• Strong coordination and follow-up ability.
• Effective verbal & written communication.
• High attention to detail.
• Ability to multitask under pressure.
• Negotiation skills for dealing with transporters/couriers.
• Customer interaction and relationship management.

Technical Skills:

• Oracle ERP (Invoice Module).
• GST E-way bill portal expertise.
• Proficiency in MS Office (Excel for reports, Outlook for communication).
• Understanding of logistics, packaging, and transportation practices.
• Strong documentation and record-keeping habits.

What Makes You Our Perfect Match?

Experience:

• 1+ years in Dispatch/Logistics within a manufacturing/industrial equipment company.

Qualification:

• Any Graduate (B.Com / BBA / Diploma in Logistics preferred).

Knowledge:

• ERP systems (Oracle preferred).
• Dispatch and compliance documentation.
• Basic logistics and packaging standards.

Physical Requirement:

• Ability to check and verify dispatch area readiness.
• Occasional handling of small spares.
• Ability to travel occasionally for transporter/vendor coordination.

Key Performance Indicators (KPIs)

• On-time dispatch percentage.
• Zero-damage delivery ratio.
• Accuracy in invoice and E-way bill generation.
• Timely customer delivery confirmations.
• Accuracy of monthly turnover reporting.
• Transporter & customer satisfaction levels.

Why Youll Love Working with Us

• Mission-Driven Work:

  Contribute to a company ensuring Bharats progress through global exports.

• Learning & Growth:

  Get hands-on exposure to logistics, ERP, and compliance processes.

• Team Spirit:

  Be part of a dynamic operations team where every dispatch is a success story.

• Recognition:

  Your precision and reliability directly impact customer satisfaction and brand reputation.

"At PressureJet Systems, every dispatch is more than just a deliveryits a promise of trust, quality, and reliability reaching our customers worldwide."