Department Admin Support

Job Title: Department Admin Support (Various Levels)

Summary:

This position encompasses a range of administrative support roles, from entry-level to senior-level, within a dynamic organization. Responsibilities vary based on the specific level and department needs, but generally include providing comprehensive administrative support to individuals or teams, managing office operations, and ensuring smooth workflow.

Key Responsibilities:

• Core Administrative Duties:
• Prepare reports, agendas, and presentations.
• Arrange appointments and travel reservations.
• Process expense reports and manage budgets.
• Maintain accurate records and files (including data in SAP).
• Handle incoming calls and correspondence.
• Coordinate meetings and events.
• Provide general office support.

• Specialized Responsibilities:
• Basic project management, graphic design, billing support.
• Team building activities, supporting senior leadership, travel arrangements.
• Facility management, innovation support, executive support, event coordination, office space planning, compliance monitoring, hiring coordination.
• Executive assistant duties, lab technician support, inventory management.

• Skills & Qualifications:
• Essential Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Excellent communication and interpersonal skills (written and verbal)

Strong organizational and time management skills

Attention to detail and accuracy

Ability to work independently and as part of a team

SAP knowledge (varies by role)

• Desirable Skills:

Project management experience

Graphic design skills

Experience with scheduling tools (e.g., Google Calendar, Outlook Calendar)

Knowledge of office protocols and etiquette

Experience in a fast-paced environment