Department Admin Support

Job Title:

job Summary:

Department Admin Support

Key Responsibilities:

Administrative & Communication Support

• Perform a broad range of clerical duties including compiling, formatting, and preparing reports, agendas, memos, and correspondence.
  
• Compose replies to emails, letters, and official communications.
  
• Receive and route incoming phone calls and correspondence based on priority and context.
  
• Always maintain discretion and handle confidential information with the utmost professionalism.
  

Event, Meeting & Travel Coordination

• Coordinate and manage scheduling, logistics, and catering for site events, meetings, leadership offsites, and celebrations.
  
• Handle domestic and international travel bookings and accommodations.
  
• Manage expense reports and ensure timely reimbursements.
  

Office & Team Operations

• Facilitate workspace planning and team member movement logistics.
  
• Support onboarding of new team members including equipment orders and space allocation.
  
• Address internal team requests and queries with prompt resolution.
  
• Make routine office purchases within prescribed budget guidelines.
  

Compliance & Reporting

• Monitor and maintain process compliance using the TAS Reminder System.
  
• Generate and manage training reports for global audits.
  
• Track and support hiring activities including requisition (Req) status updates.
  
• Take initiative in resolving issues, analyzing information, and escalating when necessary.
  

Requirements:

• 35 years of proven experience as a Department Admin or similar support role.
  
• Strong verbal and written communication skills.
  
• Excellent time management, organization, and multitasking ability.
  
• Detail-oriented, self-driven, and motivated with a positive attitude.
  
• Proven ability to work in a fast-paced, cross-functional environment.
  
• Comfortable interacting with employees at all levels, across functions and regions.
  
• Professionalism in handling sensitive and confidential matters.
  

Technical Skills:

• Office & Collaboration Tools:

• Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive
  

• Project & Travel Tools:

• Concur (Expense Management)
  
• Ariba (Procurement)
  
• Visa/AmEx Portals
  
• Other Procurement Tools