Data Usage & Documentation Analyst

Job Summary

We are seeking a detail-oriented and analytical Data Usage & Documentation Analyst to join our IT team. This role is responsible for researching, mapping, and documenting how data is used across the F9 IT ecosystem and within our third-party vendor relationships. The ideal candidate will play a key role in enhancing data governance, supporting compliance efforts, and improving transparency across internal and external data flows.

Key Responsibilities

• Data Flow Mapping: Identify and document how data is collected, processed, stored, and shared across internal systems and platforms.
• Third-Party Data Analysis: Evaluate data exchange practices with vendors, partners, and service providers to ensure alignment with security and compliance standards.
• Documentation Development: Create and maintain comprehensive records of data usage, including diagrams, inventories, and usage logs.
• Compliance Support: Assist in ensuring data practices meet regulatory requirements such as GDPR, DPDP, HIPAA, or ISO 27001.
• Stakeholder Collaboration: Work closely with IT, Legal, Security, and Procurement teams to gather insights and validate documentation.
• Risk Identification: Highlight potential data risks or inefficiencies in current processes and recommend mitigation strategies.
• Audit Readiness: Prepare documentation and reports to support internal and external audits.

Qualifications

• Bachelor's degree in computer science, Information Systems, Data Management, or related field.
• 3+ years of experience in data governance, documentation, or IT compliance roles.
• Familiarity with data mapping tools (e.g., Collibra, BigID) and documentation platforms (e.g., Confluence, SharePoint).
• Strong understanding of data privacy regulations and third-party risk management.
• Excellent analytical, organizational, and communication skills.

Preferred Skills

• Experience working in complex IT ecosystems with multiple integrations.
• Knowledge of vendor risk assessment frameworks.
• Ability to translate technical data flows into clear, non-technical documentation.
• Certification in data privacy or governance (e.g., CIPP, CDMP, CISA) is a plus.

For a role focused on researching and documenting data usage across an IT ecosystem and third-party relationships, candidates should prioritize a blend of technical, analytical, and communication skills. Here's a breakdown of the most valuable ones:

Core Technical Skills

• Data Mapping & Modeling

Ability to visualize and document how data flows across systems and vendors.

• Data Governance Tools

Familiarity with platforms like Varonis Data Security Platform and managing data assets.

• Documentation Platforms

Experience with tools like Confluence, SharePoint, or Notion to create structured, accessible documentation.

Analytical & Compliance Skills

• Data Classification & Sensitivity Analysis

Understanding of how to categorize data (e.g., PII, financial, operational) and assess its risk level.

• Regulatory Knowledge

Awareness of data privacy laws such as GDPR, HIPAA, DPDP, and ISO 27001 standards.

• Third-Party Risk Assessment

Ability to evaluate vendor data practices, contracts, and security postures.

• Audit Readiness

Skills in preparing documentation and evidence for internal and external audits.

Communication & Collaboration Skills

• Stakeholder Engagement

Ability to work cross-functionally with IT, Legal, Security, and Procurement teams.

• Technical Writing

Clear and concise documentation of complex data processes for both technical and non-technical audiences.

• Attention to Detail

Precision in tracking data flows, identifying inconsistencies, and maintaining version control.

• Problem Solving & Critical Thinking

Capacity to identify gaps in data usage and propose actionable improvements.

• Certifications

Credentials like CIPP (privacy), CDMP (data management), or CISA (audit) can add credibility.