Coordinator - Recruitment Administration

Job Description

About Us Join our World of Talent. We adore all things Talent, whether discovering it, placing it, or developing it. Millions look to us to progress their careers. We look to you. Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionizing how organizations approach talent acquisition, AMS stands as a world leader in the industry. Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us. The Role Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? Would you like to be a vital part of a team dedicated to finding top talent? We would like to talk with you! As a Coordinator - Recruitment Administration you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, scheduling interviews, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team. Key Accountabilities What you’ll be doing: Provide administrative support to the recruitment team, including scheduling interviews, assessments, and other selection processes, and coordinating candidate logistics. Ensure accurate and complete documentation of all recruitment activities, including candidate information, interview feedback, and other relevant data, in the applicant tracking system (ATS) and other recruitment tools. Coordinate and manage candidate onboarding processes, including background checks, reference checks, and employment offers. Prepare and send offer letters, contracts, and other recruitment-related documentation to candidates and stakeholders. Manage the bulk scheduling's and update recruitment reports, metrics, and dashboards to provide timely and accurate data for reporting and analysis purposes. Maintain regular communication with candidates, recruiters, hiring managers, and other stakeholders to ensure smooth coordination of recruitment processes and provide excellent candidate experience. Support the recruitment team in managing recruitment campaigns, job postings, and other talent acquisition initiatives. Assist in organizing recruitment events, job fairs, and other recruitment-related activities. Ensure compliance with data protection regulations and company policies in handling candidate and recruitment-related data. Stay updated with recruitment best practices, industry trends, and relevant regulations, and provide recommendations for process improvements. Skills & Experience You’ll need to demonstrate: Bachelor's degree in HR, Business Administration, or a related field is a plus. Minimum of 1-4 years of experience in recruitment administration, preferably in an RPO or similar environment. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities in a fast-paced environment. Excellent communication skills, both written and verbal, with the ability to interact professionally with candidates, stakeholders, and team members. Proficiency in using applicant tracking systems (ATS), MS Office, and other recruitment tools. Ability to handle sensitive and confidential information with integrity and maintain a high level of professionalism and discretion. Strong customer service orientation and ability to provide an exceptional candidate experience. Ability to work independently and collaboratively as part of a team. Professional certifications in HR or recruitment administration (e.g., PHR, SHRM-CP, AIRS, etc.) are a plus. Other Why AMS? At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way. We offer: Full training and support High value and challenging work A vibrant, diverse, and collaborative culture Flexible working A competitive reward and benefits package* The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies Details may vary slightly depending on your location, local labour law, etc. Our culture of inclusion and belonging. We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time. Hit the Apply now button to get your journey started! We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long- term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish Details Reference AMS26436 Closing 19/07/2025 Location India, Pune Schedule Full Time Business area Administration Sector Investment Banking Employment Type Permanent