Contracts Manager

1. Position Overview

Manager / Deputy Manager (Contracts)

end-to-end contract administration

2. Key Responsibilities

A. Tender & Contract Document Review

• Thoroughly study tender documents, contract conditions, GCC/SCC, BOQ, specifications, drawings, and all commercial clauses.
• Identify risks, ambiguities, contractual obligations, and prepare

  Contract Risk Assessment

  .
• Support tendering team with contractual inputs during bidding stage.
• Evaluate scope gaps, change conditions, and special terms that may impact cost or timelines.

B. Contract Administration

• Maintain and monitor contractual compliance across all ongoing EPC projects.
• Draft, review, and issue

  contractual letters, notices, correspondences, MOMs

  , and communication with Client/PMC/TPI.
• Track contractual obligations such as insurance, bank guarantees, warranties, milestone delivery, and approvals.
• Support project teams in interpretation of contract provisions and dispute avoidance.

C. Claims, Variations & EOT

• Prepare and submit

  Claims, Variation Proposals, Change Orders, Extension of Time (EOT) requests

  , and Cost Escalation proposals as per contract conditions.
• Hands on Framing Extra Works and its approvals
• Maintain complete documentation, daily records, hindrance logs, site instructions, and supporting evidence.
• Coordinate with Planning, Billing, Project, and Finance teams for claim substantiation.
• Ensure timely submission and follow-up of claims as per contractual timelines.

D. Documentation & Record Management

• Maintain structured databases for contracts, letters, correspondence, approvals, drawings, and claim documentation.
• Tracking of Client / DSC/PMC/ TPI and preparing compliance reports as well as prompt replies.
• Escalating the perils in execution / contract management and providing resolutions
• Prepare MIS reports on contractual risks, pending claims, variations, and contract status.
• Ensure compliance with internal SOPs for contract and claim management.

E. Coordination & Support

• Act as a central support for all project sites on contractual matters.
• Interface with clients, consultants, vendors, and internal teams for contract interpretation.
• Support senior management in negotiations, arbitration preparation, and legal coordination if required.

3. Qualifications & Skills

Education

• B.E. / B.Tech (Civil / Electrical / Mechanical) or equivalent.
• MBA in Contracts/Construction Management or PG Diploma in Contract Management is added advantage. Candidates from NICMAR will be given preference.

Experience

• 5 12 years

  of experience in Contract & Claims management in

  EPC companies

  (mandatory).
• Should have worked on contract management for the Projects funded by ADB, World BANK, JICA and other foreign organisations.
• Experience in Solar / Water / Sewage / Irrigation / Other Infrastructure EPC projects.
• Strong background in tender review, contract drafting, and claim preparation.

Technical Skills

• Good understanding of

  FIDIC

  , CPWD, state PWD, and client-specific contract conditions.
• Expertise in

  claim preparation, EOT, variation orders, delay analysis

  , and contract interpretation.
• Proficiency in MS Office (Excel, Word), MS Project/Primavera (added advantage).
• Strong documentation and analytical skills.

Behavioral Skills

• Excellent communication and drafting skills.
• Strong negotiation and coordination abilities.
• Detail-oriented, structured, and deadline-driven.
• Ability to work independently and support multiple projects.
• Smart Enough to get the data from sites for contract management

4. Key Performance Indicators (KPIs)

• Accuracy and completeness of contract review reports.
• Number and value of claims/variations successfully submitted and approved.
• Timeliness of contractual communication and issue resolution.
• Effective documentation and compliance with SOPs.
• Support to project teams and management satisfaction.

5. Role Benefits

• Opportunity to work closely with senior leadership for high-value EPC contracts.
• Exposure to diversified EPC projects in Solar, Water, Infrastructure, and Green Energy.
• Significant role in strengthening contract governance across the organization.