Contracts & billing

Contracts & billing

-M/F- minimum 3-4 years

Location: Head Office Prabhat Road, Pune / Project Sites (Ambegaon Budruk, Undri)

experience& construction works billing as checking ,data entries in ERP, Quantities evolutions,Preparations of works orders, maintaining records.

Key Responsibility Areas for Contract & Billing Engineer

1. Quantity Surveying, Estimation & Making Contracts:

• Study Bill of Quantities (BOQ) and technical specifications as per tender documents.

• Take off quantities from engineering drawings and site data.

• Assist in cost estimation and rate analysis for various work items (labour, materials, machinery).

• Make Work Contracts by Comparing the best Offer among all with proper BOQ, Terms etc.

2.Billing and Invoicing (Client and Subcontractor):

• Prepare and process Running Account (RA) bills and final bills for Contractors/Consultants on a monthly basis.

• Prepare and process bills for contractors and vendors, ensuring they align with work orders and site progress.

• Ensure all billing documentation is complete, accurate, and submitted on time for approval.

3.Verification and Certification:

• Conduct random or stage-wise physical verification of work done at the site to match the claimed quantities.

• Coordinate with site engineers and project managers to get joint measurement reports (JMR) and bills certified.

• Approve and certify bills and invoices after arithmetic and technical checking.

4Cost Control and Reconciliation:

• Prepare monthly reconciliation statements for construction materials (e.g., steel, cement or other M+L Contracts) to check theoretical consumption versus actual usage and identify wastage.

• Monitor project costs and track expenses to ensure they are within the allocated budget.

• Identify, document, and prepare claims for extra items or variations in the scope of work as per contract clauses.

5Documentation and Reporting:

• Maintain detailed and organized records of all billing transactions, measurement books (MB), and communication.

• Enter bills and data into the company's ERP software (Kanix's High-rise) or systems like SAP.

• Prepare and submit various financial reports and Management Information Systems (MIS) reports for management analysis.

6Payment Approval and Tracking:

• Take necessary approvals for upfront payments from the Director with prior planning and coordinate with Site teams.

• Monitoring & Tracking of Sundry Creditors such as Contractors, Supplier, Consultants and Professionals etc.

7Other Important Key Areas:

• A billing engineer plays a crucial role in the financial health of a construction project, requiring a blend of technical civil engineering knowledge, strong analytical skills, attention to detail, and proficiency in relevant software (like MS Excel, AutoCAD, ERP systems).