Conference Programming & Events Lead

About the Role

We are seeking a highly organised and detail-oriented professional to join the team as our Conference Programming & Events Lead (Probation). This role blends programme management with high-level guest relations, ensuring both the event content and the participation of our distinguished speakers run seamlessly.

During the probation period, the selected individual will demonstrate their ability to manage complex event logistics, coordinate with multiple stakeholders, and deliver consistently under pressure. Exceptional performance during this period may lead to a full-time appointment with QS in an expanded role within the Asia team.

Key Responsibilities

• Coordinate and maintain the overall conference programme schedule, ensuring sessions, speakers, and timings are accurate and up to date.

• Draft and distribute detailed speaker briefs, including session objectives, audience profiles, and logistical information.

• Provide onsite support for VIP speakers and senior delegates, ensuring smooth arrival, participation, and departure.

• Liaise with the official transfer company to arrange and adjust transport schedules in line with speaker travel changes.

• Collect RSVPs, maintain and update the speaker tracker, and ensure data accuracy.

• Confirm travel arrangements, including hotels and flights, and manage any changes promptly.

• Coordinate closely with hotels to confirm itineraries and special requirements for VIPs.

• Handle sensitive guest information with the highest level of confidentiality.

• Work closely with project managers to ensure programme milestones are met and provide support with any ad hoc tasks related to the conference.

Requirements

• Proven experience in event coordination, programme management, or high-level guest relations.

• Excellent written and verbal communication skills in English; ability to prepare professional speaker briefs and programme documents.

• Exceptional organisational skills and attention to detail.

• Ability to work under pressure and manage last-minute changes effectively.

• Professional demeanour and confidence when interacting with VIP guests and senior stakeholders.

• Availability to be onsite in Goa for the full duration of the Summit (1–3 February 2026) and pre-event preparation days.

Laptops/PC Requirements

• A computer ( Laptop/PC) with sufficient memory and high-speed internet connectivity is required to conduct this work effectively.

• Software such as Outlook, Excel, and other QS-specific tools will be installed to support your tasks.

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