Conference Producer

Job Title:

Location:

Experience Required:

About ConfColl:

ConfColl is a leading conference management company that specializes in organizing high-impact, industry-leading conferences and events. We work with key stakeholders across various sectors to create engaging, informative, and innovative events. Join our dynamic team and help shape the future of global conferences.

Job Overview:

Conference Producer

Key Roles and Responsibilities:

• Conference Planning and Coordination:

• Oversee all stages of conference production, from initial concept development to on-site execution.
• Work closely with clients to understand their event objectives and tailor conference content accordingly.
• Develop conference agendas, identify relevant topics, and select and invite speakers.
• Coordinate with various stakeholders, including speakers, sponsors, vendors, and venue representatives.

• Content Development and Speaker Management:

• Collaborate with content teams to design and develop session formats, panels, and workshops.
• Source and secure high-profile speakers, thought leaders, and industry experts.
• Ensure speakers are prepared and supported, handling speaker briefings and logistical requirements.

• Logistics and On-Site Management:

• Manage the logistics of the conference, including venue selection, AV requirements, and ensuring all arrangements are made for smooth execution.
• Supervise on-site staff, volunteers, and contractors to ensure everything runs smoothly.
• Ensure timely delivery of materials and any on-site content needed for the conference.

• Vendor and Budget Management:

• Source and negotiate with vendors, ensuring budget adherence while maintaining high-quality service.
• Track budgets and expenses related to conference production, ensuring cost-effective solutions without compromising quality.

• Marketing and Promotion:

• Collaborate with the marketing team to ensure the successful promotion of the event.
• Assist in developing marketing materials, email campaigns, and event promotion strategies to boost registration and attendance.

• Post-Conference Evaluation:

• Conduct post-event evaluations, gathering feedback from attendees, sponsors, and stakeholders.
• Identify areas for improvement and provide recommendations for future events.

Requirements:

• Minimum 2 years of experience in event or conference production.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with event management software, MS Office Suite, and basic project management tools.
• Ability to work well under pressure and in a fast-paced environment.
• Strong interpersonal and negotiation skills.

Preferred Qualifications:

• Experience in managing large-scale conferences and events.
• Familiarity with digital tools and virtual event platforms.
• A background in event marketing or logistics.

How to Apply:

confcollevents@gmail.com