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Regency Technologies
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Company Secretary

Company Secretary

Regency Technologies

3 - 5 years

5 - 8 Lacs

Mumbai

Posted:6 hours ago| Platform:

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Skills Required

Company Secretary Legal compliance Corporate governance Compliance Corporate advisory Information management Risk management Stakeholder management Logistics Process management

Work Mode

Work from Office

Job Type

Full Time

Job Description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That s why we need smart, committed people to join us. Whether you re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributionsIf so, lets start the conversation.

Position Summary:

We are seeking a qualified and experienced Company Secretary to manage the end-to-end corporate secretarial responsibilities at Iron Mountain India. The ideal candidate will ensure full compliance with the Companies Act, secretarial standards, and all applicable legal and regulatory frameworks. This position is critical in supporting the Board and senior leadership on governance, legal compliance, and corporate strategy.

Key Responsibilities:

Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other applicable corporate laws.
Provide guidance to the Board of Directors regarding their legal duties, responsibilities, and powers.
Prepare agendas for Board, Committee, and subsidiary meetings; ensure timely distribution to relevant stakeholders.
Organize and attend Board, Committee, and General meetings; maintain accurate minutes and action items.
Obtain required approvals from the Board, shareholders, government bodies, and other authorities as mandated by law.
Represent the company before regulatory authorities such as MCA, NCLT, and other statutory bodies.
Support the Board in governance matters and ensure the adoption of best corporate governance practices.
Sign documents and proceedings requiring authentication by the Company Secretary as per statutory requirements.
Maintain corporate records and ensure timely filing and compliance.
Advise management on key regulatory changes, compliance requirements, and strategic corporate initiatives.
Handle corporate compliance for restructuring, takeovers, CSR activities, and sustainability initiatives.
Coordinate with internal and external stakeholders including shareholders, legal advisors, government agencies, and regulators.

Safety & Compliance Responsibilities:

Comply with health and safety standards, workplace safety training, and all Iron Mountain H&S policies.
Report hazards, injuries, or illnesses immediately to the Operations Supervisor/Team Leader.

Key Measures of Success:

Timely and accurate statutory filings
100% compliance with company secretarial responsibilities
Effective support to the Board and senior leadership
Proactive risk identification and resolution
Stakeholder satisfaction (internal & external)

Qualifications:

Mandatory: Qualified Company Secretary (CS)
Preferred: Additional legal or compliance certifications

Experience:

3-5 years of relevant experience in company secretarial functions, preferably in a corporate environment

Skills & Knowledge:

Deep knowledge of corporate laws, secretarial practices, and statutory compliance
Strong communication and interpersonal skills for stakeholder management
Experience liaising with regulatory authorities such as MCA, NCLT, etc.
Competency in governance, risk management, and corporate advisory
Ability to handle restructuring, takeovers, CSR compliance, and sustainability reporting
Proficiency in organizing and documenting high-level meetings and resolutions

Languages:

Required: English
Preferred: Hindi and any regional language

Competency Profile:

Customer Focus
Building Effective Teams
Process Management
Priority Setting
Drive for Results
Organizing
Strategic Agility

Disclaimer:
This job description is intended to outline the general nature and key responsibilities of the role. Other duties may be assigned based on business needs.

Category: Legal

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Company Secretary