Company Secretary Manager

Role & responsibilities

1. Quarterly /half yearly/annual and event based compliances under SEBI LODR relating to equity, NCDs and CPs, Code of fair disclosure and disclosure of material events under Regulation 30, including Corporate Governance report, SHP details, Free Float Details, investor grievances, Reconciliation of Share Capital Audit Report, half yearly NCD compliance, half yearly CP compliance, SBI CAP compliance, obtaining compliance certificate from RTA, obtaining compliance certificates from Practising Company Secretary, trading window closure intimations and approvals, PIT rules, etc.
2. Keeping a track of amendments in SEBI (LODR) and other regulations and introduction of new circulars by SEBI, MCA, applicable to HFCs and appraising the Board by way of Board note, etc.
3. Preparing Board and Board Committee Meeting Notice and Board and Committee notes, Circular Board and Committee Notes and resolutions & SE intimation of BM pre and outcome, Newspaper Publications before and after meeting to SE, Preparing & Uploading agenda index and agenda papers in DESS Digital Meeting platform and dispatch of meetings agenda books (meeting wise as allocated) for the Directors and staff. Re arranging the Agenda papers on the conclusion of every Board and Committee Meeting and give for binding and safe custody.
4. Preparation of Minutes Outlines and distribution of minutes to depts., sending Certified copies of minutes to directors, filing of minutes in the minutes books, filing MGT 14 and other MCA Forms like DIR-12, GNL-2, CHG-1, CHG-9, PAS-3, MGT-15, ADT-1, AOC-4, MGT-7, MGT-6, MR-1, etc.
5. To ensure Compliances related to Appointment/resignation/change in any Director/KMP/Auditors (including branch Auditors). The compliances include SE intimations, filing of relevant E-Forms with MCA/ROC, NHB, IRDAI, Company’s website. Preparation of pre and post appointment of Director’s documents which includes Preparation of Deed of covenants and other declarations.
6. To effect the process of issue of Duplicate share certificate in co-ordination with CCSL and branches of the Company and Canara Bank Branches for the purpose of physical verification of the shareholders, where there is no Company’s branch. Handling and keeping track of shareholders’ cases where the event of fraud has been identified. Resolving the investor grievance and complaint filed with NSE/BSE/SEBI SCORES.
7. Preparation of Annual Report and Notice of the Annual General Meeting, co-ordination with the external agencies like NSDL, Scrutinizers’, RTA, designers, newspaper advertisement vendor, Canara Bank, AGM event Management service provider etc. for smooth conduction of AGM of the Company. The process includes ensuring dispatch of notice within statutory time limit and related activities.
8. Debenture issue: Checking of statutory amendments and other circulars, drafting of IM, Apply to NSE for In-principle approval, Assist F & A in uploading details for bid through Electronic Processing Book on BSE. Finalise the ROI for SRNCD and other terms and conditions and finalise the BID. Apply for ISIN, prepare & send MCF to NSDL & CDSL. Take steps for allotment, stamping, charge creation, co-ordination with Debenture trustees, RTA, NSDL, CDSL etc., Filing ROC E-Forms, communication to SEBI, NSE BSE and final listing.
9. Additional work:

• Conduct of Annual General Meeting through Video Conference.
• Issue of Debentures keeping in view various statutory changes.
• Transfer of shares to IEPF and other IEPF related compliances.
• Handling of shareholder’s fraud cases, long pending cases and SEBI related cases.
• Postal Ballot for Appointment of MD & CEO of the Company.

Preferred candidate profile