Company Secretary Intern

Job Description

Corporate Governance Support: Assisting in the preparation and organization of Board Meetings, Annual General Meetings (AGMs), and other committee meetings. This includes drafting agendas, preparing board papers, circulating meeting notices, and ensuring all necessary documents are ready. Attending meetings and accurately taking minutes of proceedings, resolutions, and key decisions. Following up on actionable items decided in meetings to ensure timely implementation. Assisting in ensuring adherence to corporate governance best practices and the Companies Act, 2013, and other relevant laws. Statutory Compliance and Filings: Assisting in the preparation and filing of various statutory forms, returns, and documents with regulatory authorities like the Ministry of Corporate Affairs (MCA), SEBI, Reserve Bank of India (RBI), etc. Maintaining and updating statutory registers (e.g., Register of Members, Directors, Charges, etc.) as per legal requirements. Supporting the team in ensuring timely compliance with all applicable laws and regulations. Helping with annual filings and other event-based filings. Legal Documentation and Drafting: Drafting of various legal documents, including resolutions, minutes, notices, agreements (e.g., for takeovers, franchises, business restructuring), and other general company secretarial documents. Assisting in the preparation of petitions for the National Company Law Tribunal (NCLT) for various matters under the Companies Act. Research and Advisory: Conducting research on new legal and regulatory developments affecting the company and advising the Company Secretary or management accordingly. Staying updated on changes in corporate laws, SEBI regulations, FEMA guidelines, and other relevant statutes. Assisting in conducting secretarial audits and compliance checks. Shareholder and Stakeholder Management: Assisting with shareholder communications, including preparing and dispatching annual reports, dividend declarations, and other circulars. Supporting the management of shareholder queries and grievances. Liaising with internal departments (e.g., finance, HR, legal) and external professionals (e.g., auditors, legal counsels) for compliance-related matters. Administrative Support: Providing general administrative support to the Company Secretary's office, including organizing files, managing correspondence, and scheduling appointments. Maintaining corporate records and ensuring proper documentation.