Company Secretary (CS)

Position:

Location:

Job Overview:

Company Secretary

Key Responsibilities:

1. Corporate Governance:

• Ensure compliance with the provisions of the Companies Act, 2013 and other applicable laws, regulations, and guidelines.
• Assist in the formulation and implementation of corporate policies and procedures, maintaining transparency and integrity in operations.
• Act as a bridge between the board of directors, management, and stakeholders to ensure smooth communication and compliance.

2. Legal & Statutory Compliance:

• Ensure timely filing of annual returns, financial statements, and other statutory documents with the Registrar of Companies (RoC).
• Maintain statutory registers, records, and minutes of the meetings of the Board of Directors, Committees, and Shareholders.
• Liaise with external regulatory bodies, auditors, and legal consultants to ensure all legal and regulatory obligations are met.

3. Board Support:

• Organize and coordinate Board Meetings, Annual General Meetings (AGM), and Extra-Ordinary General Meetings (EGMs).
• Prepare agendas, notices, and minutes for Board and Committee meetings.
• Provide professional advice and guidance to the Board on corporate governance, legal, and regulatory matters.

4. Compliance & Risk Management:

• Monitor changes in relevant laws, regulations, and best practices, ensuring compliance and advising the company on necessary adjustments.
• Manage and mitigate any legal or compliance risks that the company may face.

5. Shareholder Relations:

• Ensure smooth communication with shareholders, including handling of shareholder grievances, dividend distribution, and managing shares and securities.
• Administer the companys Share Transfer and Dematerialization process.

6. Secretarial Audit:

• Conduct internal secretarial audits and ensure all statutory filings are made in a timely manner.
• Assist in the preparation of reports for the Secretarial Audit, ensuring alignment with legal standards.

7. Corporate Restructuring and M&A:

• Provide secretarial support during corporate restructuring activities such as mergers, acquisitions, and joint ventures.
• Handle the regulatory aspects of corporate transactions, including approvals from the Ministry of Corporate Affairs (MCA), Securities and Exchange Board of India (SEBI), etc.

8. Corporate Social Responsibility (CSR) Compliance:

• Ensure adherence to CSR regulations and assist in the implementation of CSR programs in alignment with the company’s policies.

Skills and Qualifications:

• Education:

• CS (Company Secretary) qualification from a recognized institute, along with a degree in Law or Commerce (preferred).
• Membership with the Institute of Company Secretaries of India (ICSI).

• Experience:

• Minimum 5 years of experience as a Company Secretary in a manufacturing company or similar industry. Experience in TMT bar or steel manufacturing companies will be an advantage.
• Proficient in handling secretarial and legal documentation, corporate governance, and statutory compliance matters.

• Skills:

• Strong knowledge of the Companies Act, 2013, SEBI regulations, and other relevant laws and statutes.
• Excellent organizational and communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in MS Office, digital documentation tools, and company secretarial software.

• Personal Attributes:

• Ethical, trustworthy, and high levels of integrity.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary package.
• Health and wellness benefits.
• Professional development opportunities.
• Work in a dynamic and growing industry.