Company Secretary

This role involves organizing and managing various meetings and ensuring compliance with regulatory requirements under the Companies Act. The person in this role will also handle secretarial work and assist in company restructuring.

Responsibilities:

• Arranging and conducting Board Meetings, Committee Meetings & General Meetings (AGM & EGM) in accordance with the Companies Act
• Preparing pre-meeting arrangements, including drafting notices, issuing agenda, and coordinating with directors and shareholders
• Assisting the chairman in conducting meetings and ensuring smooth logistics and administrative arrangements
• Managing post-meeting work by preparing and circulating minutes for approval and informing relevant departments for implementation of decisions
• Ensuring quarterly, half yearly, and yearly compliance with regulatory requirements and filing necessary forms and returns with the concerned authorities
• Maintaining statutory registers and handling investor grievances
• Handling secretarial work, such as filing annual reports, notices of appointments, removal and resignation of directors, and changes in registered office
• Formation of new companies and LLPs and handling inspections and enquiries from regulatory bodies
• Initiating and executing company's restructuring schemes and obtaining necessary approvals from government officials
• Developing compliance manual for the organization and training employees on its importance
• Preparing legal documents for company transactions and reporting any non-compliance of code of conduct or incidents that may harm the organization's reputation
• Mentoring and training subordinates in team management

Requirements:

• Knowledge of Companies Act and other regulatory requirements
• Excellent organizational and communication skills
• Ability to work with directors, shareholders, and regulatory officials
• Experience in handling secretarial work
• Understanding of compliance processes and legal documentation
• Familiarity with shareholder communication and dividend payment procedures