Company Secretarial Executive

1. Secretarial Compliance & Corporate Governance

• Assist in preparation and filing of statutory returns, forms, and documents with MCA, ROC, and other regulatory authorities.
  
• Support in convening and documenting Board Meetings, Committee Meetings, and General Meetings including preparation of notices, agendas, and minutes.
  
• Maintain statutory registers, records, and ensure compliance under the Companies Act, 2013 and allied legislations.
  
• Coordinate with auditors, consultants, and internal departments for secretarial audits and compliance requirements.
  
• Ensure adherence to good corporate governance practices and timely regulatory disclosures.
  

2. Legal Support, Drafting & Coordination

• Assist in drafting and vetting of legal documents, agreements, and notices in coordination with internal stakeholders and external legal counsel.
  
• Support in managing legal correspondences, maintaining case trackers, and ensuring timely follow-ups with advocates and consultants.
  
• Provide documentation support for regulatory inspections, legal filings, and due diligence processes.
  

3. Contract Lifecycle Management

• Maintain the central repository of all contracts and agreements.
  
• Track renewal timelines, obligations, and contract expiry dates for timely action.
  
• Support in review and standardization of contract templates in line with company policies.
  
• Coordinate with internal teams (Finance, HR, Operations, Sales, etc.) for contract initiation and approval processes.
  

4. Stakeholder & Cross-Functional Coordination

• Liaise with internal departments for compliance inputs, documentation, and updates.
  
• Coordinate with statutory authorities, legal advisors, and auditors for clarifications and submissions.
  
• Facilitate smooth communication and data flow between departments on governance and compliance matters.
  

5. CSR & Foundation Support

• Support the CSR Committee in documentation, meeting coordination, and reporting requirements.
  
• Assist in maintaining records, proposals, and utilization certificates for CSR initiatives.
  
• Coordinate with implementing agencies and internal teams for compliance under CSR Rules and policy alignment.
  

6. Policy, Website & Legal Documentation Compliance

• Ensure all company policies, codes, and charters are updated and compliant with statutory requirements.
  
• Periodically review and update company website with latest statutory disclosures, corporate information, and governance documents.
  
• Maintain version control and archives of policies, legal documents, and governance records.