Business Administration Assistant

As the Executive Assistant to the CEO, you will play a crucial role in supporting the Chief Executive Officer in overseeing the day-to-day administrative tasks and facilitating strategic coordination of business activities. Your role will require exceptional organizational skills, proactiveness, and the ability to juggle multiple priorities while upholding confidentiality and professionalism at all times. Your responsibilities will include managing and coordinating the CEO's schedule, appointments, and travel arrangements. You will be tasked with preparing meeting agendas, reports, and necessary documentation, as well as handling the logistics for various meetings, conferences, and business events. Additionally, you will serve as the primary point of contact between the CEO and both internal and external stakeholders. Screening, prioritizing, and responding to incoming communications, drafting executive communications, and overseeing communication management will be part of your daily tasks. You will provide assistance in preparing reports, presentations, and performance dashboards, monitoring project timelines, and tracking deliverables related to the CEO's strategic objectives. Collaborating with department leaders to compile operational updates and facilitating board and leadership team meetings are also key components of your role. Confidentiality will be paramount as you handle sensitive documents and information with discretion, support compliance and legal documentation workflows, and participate in confidential strategic initiatives and internal projects. Building and nurturing relationships with senior executives, clients, and partners will also be a critical aspect of your job. To qualify for this position, you should hold a Bachelor's degree in BCA, MCA, Business Administration, Management, or a related field (an MBA is a plus). A minimum of 1 year of experience in an executive assistant or chief-of-staff capacity is required. Proficiency in MS Office Suite and business productivity tools, along with strong communication skills and professional etiquette, are essential. Demonstrated ability to efficiently manage complex schedules, priorities, and tasks, coupled with a high level of confidentiality, integrity, and discretion, will be beneficial. Desirable attributes include strong attention to detail, excellent time management and problem-solving skills, the ability to thrive in a high-pressure, fast-paced executive environment, and an understanding of corporate governance and decision-making protocols. This is a full-time, permanent position with benefits such as provided food, health insurance, and Provident Fund. The work schedule is during the day, and proficiency in Hindi and English is preferred. The work location is in person at [Kharagpur].,