Billing Officer

• Review, verify, and prepare invoices related to:
• Mechanical projects
• Railway fabrication works
• Manpower supply & deployment
• Bogie repair and maintenance
• Bio-toilet installation and servicing
• Ensure all invoices align with contract terms and are supported with necessary documentation.
• Liaise with relevant departments such as Engineering, Mechanical, Commercial, and Accounts.
• Ensure timely approvals by coordinating directly with concerned railway officials.
• Prepare and compile essential billing documents including:
• Measurement Books (MBs)
• Work Completion Certificates (WCC)
• Joint Inspection Reports
• Performance Certificates
• Maintain organized digital and physical records for audit and compliance.
• Conduct regular follow-ups (online/offline) with railway officials to track bill status and expedite long-pending payments.
• Use official communication channels and personal visits for follow-ups, as needed.
• Proficient use of railway billing portals such as IREPS, IPAS, and related systems for:
• Bill generation
• Bill tracking
• Tender/contract reference and submission
• Handle discrepancies and disputes in pending bills with facts, documentation, and official communication.
• Coordinate with internal technical and execution teams to resolve queries raised by railway authorities.
• Maintain detailed and accurate records of:
• Cleared bills
• Pending invoices
• Rejected cases with reasons
• Submit weekly/monthly MIS reports to management.

Key Skills:

• Strong knowledge of railway billing for mechanical and fabrication works.
• Familiarity with billing norms for manpower deployment, bogie maintenance, and bio-toilet projects.
• Effective communication and coordination with railway departments.
• Proficiency in railway portals like IREPS & IPAS.
• Meticulous in documentation and compliance.
• Persistent and patient in dealing with public sector payment processes.

Best Regards,

Manisha

8565816695

hrd1@hugheschem.com