Billing Executive

Billing Executive – Pharmaceutical Industry

Reports To: Billing Manager

Job Summary:

We are seeking a detail-oriented and experienced Billing Executive with prior exposure to the pharmaceutical industry. The role involves generating accurate invoices, maintaining billing records, ensuring timely payment collections, and coordinating with sales, dispatch, and finance teams to support seamless operations. Knowledge of pharmaceutical product codes, GST regulations, and inventory/billing software is essential.

Key Responsibilities:

• Prepare and issue GST-compliant invoices for pharmaceutical products in line with applicable regulations.
• Ensure correct application of HSN codes, batch numbers, expiry dates, and MRP in all billing documents.
• Coordinate with the sales team, warehouse/dispatch, and inventory control to ensure accurate and timely billing.
• Handle credit notes, debit notes, and returns as per SOP and regulatory compliance.
• Ensure accurate data entry in ERP systems (e.g., Tally, SAP, Marg, Zoho, or customized pharma ERP).
• Reconcile customer accounts, follow up on outstanding payments, and maintain aging reports.
• Maintain and update customer master data including GST numbers, addresses, and credit limits.
• Work closely with auditors and provide required billing documents and reports.
• Generate daily, weekly, and monthly billing reports for management.
• Stay updated with drug pricing regulations (DPCO), tax changes, and compliance mandates affecting billing.

Required Skills & Qualifications:

• Graduate in Commerce, Accounting, or related field; diploma/certifications in billing or accounting is a plus.
• 2+ years of billing experience in a pharmaceutical or healthcare company.
• Proficiency in billing software (Marg ERP, Tally, SAP, QuickBooks, etc.).
• Strong understanding of GST, HSN codes, and pharma documentation.
• Excellent attention to detail and accuracy.
• Good communication and coordination skills.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Life insurance
• Paid time off

Work Location: In person