Bid Management and Project Coordination Specialist

About Acclime:

Welcome. Were glad you’re here. And we’re not just saying that. We’re glad we’re here too. We are proud of this company and take great pleasure to introduce you to Acclime India Pvt. Ltd.

Acclime India” formally known as (Concept International Business Consulting), an established Strategy Consulting company based out of India since last 13 years. Acclime helps foreign companies set up their operations in Southeast Asia and realize its true economic potential. The firm provides a full range of Strategy Services, Design & Engineering Services, Implementation Assistance and Operational Consultancy, Transaction and Financial Services to meet the challenges of “the Asian economies.

Acclime India has established itself as a leader in global consultancy and design services for architectural, interior design and engineering industry. Our team of experts work with global companies and help them maximize profits and outpace their competition. We are dedicated to providing the best customer service by analyzing and suggesting the highest value solutions for our clients.

What are we looking for:

We are seeking a highly organized and proactive Bid and Project Coordination Specialist to manage and maintain our Bidding Sales and Management Portal, ensuring that all project bids are logged, tracked, and updated in a timely manner. The role involves coordinating closely with internal teams and clients to facilitate smooth project execution and tracking.

Responsibilities and Duties:

Bid Management:

• Log all bids into the Bidding Sales and Management Portal, ensuring accuracy and completeness of information.
• Reach out to clients to request extensions when needed to meet deadlines for bid submissions.
• Follow up with clients to gather necessary documents and information for ongoing and upcoming bids.

Project Scheduling:

• Schedule projects based on team availability and workload, ensuring all deadlines are realistic and communicated clearly.
• Monitor project timelines and allocate resources effectively, coordinating with the internal team to ensure projects remain on track.
• Project Tracking and Updates:
• Continuously track the status of ongoing projects and maintain an updated log of all activities.
• Ensure that the latest project files and documentation are downloaded, stored, and distributed to relevant team members in a timely manner.
• Maintain a well-organized archive of all project files for easy access and future reference.

Client Communication:

• Serve as the primary point of contact for clients regarding bids, project status updates, and any extensions or changes in schedules.
• Provide timely responses to client inquiries, ensuring excellent customer service and maintaining strong client relationships.

Collaboration and Coordination:

• Work closely with the sales, estimating, and project teams to ensure smooth transition of information and updates.
• Coordinate with internal departments to streamline project workflows and improve efficiency.

Qualifications:

• Bachelor's degree in Business Administration, Engineering, Architecture, Construction Management or related field preferred.

Requirements:

• Strong organizational and time management skills.
• Excellent communication and client relationship management skills.
• Proficiency in using project management or bidding software.
• Attention to detail and ability to manage multiple projects simultaneously.
• Ability to work collaboratively with cross-functional teams.
• Experience in project coordination, bid management, or a similar role preferred.