Associate - Finance & Accounts

Associate - Finance & Accounts

Responsibilities

• Process engineering inventory invoices

  from both foreign and domestic vendors, ensuring all relevant supporting documents such as Purchase Orders (PO), import Bill of Entry (BOE), and custom duty challans are received.
• Conduct

  proper checking and verification of invoices

  with respect to rates and invoice amounts against the PO and Bill of Entry (BOE). Verify custom duty challan amounts against the BOE.
• Perform

  Goods Receipt Note (GRN) closure (invoice checking)

  in the AMOS inventory software for newly purchased inventory.

• Prepare data in an upload Excel file

  for accounting entries in SAP, specifically related to the purchase of inventory, freight, custom duty, and other associated expenses.
• Ensure

  TDS (Tax Deducted at Source) is correctly deducted

  during the preparation of the upload file.

• Print and file vouchers

  along with all supporting documents, maintaining organized records.

• Provide data to the Tax team

  for filing VAT returns at international locations.

• Provide data for preparing various MIS (Management Information System) reports

  as required.

• Communicate with vendors

  to resolve queries related to invoices and provide timely updates on payment status.

• Track payments of foreign vendor invoices

  and maintain a daily tracker for efficient monitoring.

• Submit Bill of Entries to the respective bank(s)

  against advance remittances made to foreign vendors, ensuring proper record-keeping.
• Perform

  other ad-hoc tasks

  as per departmental requirements.

Skills

• Strong understanding of

  accounts payable processes

  .
• Proficiency in

  invoice verification and reconciliation

  .
• Familiarity with

  import documentation

  (e.g., Bill of Entry, customs duty challans).
• Experience with

  TDS deduction

  principles.
• Proficient in

  MS Excel

  for data preparation and analysis.
• Ability to learn and work with

  inventory management software (AMOS)

  and

  ERP systems (SAP)

  .
• Excellent

  attention to detail and accuracy

  .
• Good

  communication skills

  for vendor interaction and internal coordination.
• Ability to work independently and manage tasks efficiently.

Qualifications

• A Bachelor's degree in Finance, Accounting, Commerce, or a related field.
• Relevant experience in accounts payable, particularly involving inventory and international transactions.