Assistant Vice President - Secretarial

Job Purpose:

To closely work with the Company Secretary in ensuring compliance with the provisions of the Companies Act, 2013, Securities Contracts (Regulation)(Stock Exchanges and Clearing Corporations) Regulations, 2018 (SECC 2018), Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (SEBI LODR) and the applicable Secretarial Standards

Job Responsibilities:

• Responsible for managing all the functions of secretarial department including those applicable to a listed company under the SEBI LODR
• Ensuring compliance with all the applicable provisions of the Companies Act, 2013, SEBI regulations / circulars, Secretarial Standards pertaining to company secretarial activities
• Well versed with the obligations of filing of forms and returns with the Ministry of Corporate Affairs / Registrar of Companies
• Drafting of corporate policies and SOPs for the Secretarial department, as applicable
• Ensuring compliance with Code of Conduct
• Ensuring all relevant registers and records are maintained as prescribed under the provisions of law and to ensure that the same are maintained properly for easy retrieval when required
• Responsible for convening and conducting all the Board and Board Committee meetings / General meetings of the Exchange and its subsidiaries / trust as required under the SECC regulations / SEBI LODR Regulations/Companies Act, 2013
• Ensure timely follow up on the advises of the Board and its committees and ensure placing of a report on action taken on such advises at the next Board/Committee meetings
• Maintain cordial relationship with the Board of Directors and other stakeholders
• Contribute effectively for the fund raising activities
• Handling all the audits for secretarial activities viz. secretarial audit, CG audit, internal audit, SEBI inspection, etc.
• Provide effective grooming to the team by guiding them on all the relevant secretarial matters, motivate the team for taking initiatives to improve the processes / timely completion of secretarial activities, proper work allocation amongst the team members
• Knowledge of SAST Regulations, Insider Trading Regulations, SBO and other evolving concepts/regulations/guidelines/ policies applicable to listed companies
• Guide the management and the Board on the process to be followed for key corporate matters and their implications from time to time
• Periodically prepare list of critical items for bringing to the attention of the senior management issues that are pending

Skills Required:

• Self-motivated and able to work with large groups of persons working in the organization
• Ability to work under pressure during and after meetings
• Analytical ability in detail

Functional Competencies required:

• Logical Reasoning and Attentiveness
• Pro-active and Result oriented
• Knowledge and understanding of Exchange ecosystem and operations would be an added advantage
• Team building

Behavioural Skills required:

• Good execution skills
• Attention to detail
• Judgement and Decision Making
• Planning & Organizing
• Visioning & Alignment
• Good communications skills