Assistant Project Officer

Associate Project Officer

Key expectation from the position:


Should be able to supervise and guide Community Social Workers (CSWs) to ensure

effective project implementation.


Should have the capacity to monitor and evaluate the progress of CSWs in the field,

ensuring alignment with project goals.


Should be able to provide technical and emotional support to CSWs, addressing any

challenges they face in the community.


Should be able to ensure that CSWs maintain accurate documentation and reporting

of project activities.


Should have the capacity to review and analyze reports from CSWs and provide

feedback for improvement.


Should be able to coordinate with the Program Officer (PO) and ensure that field-

level activities are executed as planned.


Should be able to ensure the inclusion of vulnerable groups in all community

activities and initiatives.


Should have the capacity to facilitate capacity-building sessions and provide training

for CSWs to enhance their skills.


Should be able to engage with community stakeholders, including local leaders, to

ensure project success.


Should have the capacity to identify and mitigate risks or challenges in the project

implementation at the community level.


Should be able to contribute to program planning and strategy discussions with the

PO.


Should have the capacity to ensure that all project activities comply with

organizational and donor requirements.


Ability to coordinate with vendor, supplier and ensure timely compliance

Key Responsibility Areas:


Provide oversight and guidance to CSWs in their day-to-day tasks.


regularly assess the performance of CSWs and ensure project milestones are met.


Offer hands-on support to CSWs for any challenges encountered in community

Interactions.


Ensure accurate and timely documentation of field activities by CSWs in Kobo.


Analyze reports from CSWs and offer constructive feedback to enhance

implementation.


Collaborate with the PO to ensure alignment between field activities and program

objectives.


Guarantee that vulnerable groups are consistently included in project activities.

KEY EXPECTATIONS-KEY RESPONSIBILITIES AREA-KEY PERFORMANCE INDICATORS


Organize training and support sessions to improve CSWs’ efficiency and

effectiveness.


Liaise with community leaders, local stakeholders and block level administration to

foster partnerships and ensure community support.


Identify potential risks to project implementation and proactively address them.


Contribute to the overall program strategy and activity planning with the PO.


Ensure that all activities adhere to organizational and donor guidelines.

Key Performance Indicators (KRI):


Conduct at least one supervision visits per month per CSW per BMG.


Ensure 95% of project milestones are met by CSWs according to the project timeline.


Provide timely resolution to 90% of challenges faced by CSWs.


Ensure 100% of reports are submitted by CSWs on time, with 95% accuracy in Kobo.


Ensure 80% of feedback provided to CSWs leads to measurable improvements in

performance.


Conduct bi-weekly updates with the PO on project activities.


Achieve 90% inclusion of vulnerable groups in all community initiatives.


Organize at least one capacity-building session per quarter for CSWs.


Engage with at least 3 key community stakeholders monthly per BMG to support

project goals.


successfully address 90% of identified risks in community project execution.


Provide actionable input in at least one program planning session per quarter.


Maintain 100% adherence to organizational and donor guidelines in all project

activities.


Submission of monthly report with audited bills invoices, reports, evidences,

participants list, media clipping etc by 18 th of each month


Submission of monthly plan before 2 nd of each month to the PO