Assistant Manager - Facilities

Job Requirements:

• Responsible for the overall upkeep of site area of responsibility.
• Provide leadership and direction to the downline handling the housekeepingand manage directly the guards and maintenancewith regards tofacility operations and scope/quality of services.
• Participatein the budget preparation, tracking and analysis of expenses.
• Required to perform BCP roles as reflected in the BCP manual
• Manage positive relationships with all internal and external customers/vendors and independently resolve escalated issues.
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Control activities like parking space allocation, waste disposal-Allocate office space according to needs
• Coordination and supervision of project movements-Manage the preventive maintenanceof equipment
• Provide clearance on resigned staff / personnel. -Coordinates with building administrator for various facility matters.
• Supervise the annual inventory of fixed assets.Reviews and updates asset inventory.-Monitor reports pertinent to facilities security
• Update contact informationsuch as building admin security,emergency numbers, fire departmentand LGU.
• Responsible for the Safety and Health site protocol and lead the OSH committee monthly call
• Responsible for Security protocol and guidelines-Inspect sites' structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs-Perform analysis and forecasting -Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure operations adhere to policies and regulations -Keep abreast with all organizational changes and business developments

Qualification:

• BSc/BA in facility management, engineering, business administration or relevant field
• Proven working experience as anAdmin and Facilities or Supervisor/Assistant Manager-Strong working knowledge of Microsoft Office
• Decentwritten and verbal communication skills -Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• BOSH/COSH Certificationis a plus
• Knowledge on Security is a plus
• Goodorganizational and leadership skills
• Good analytical/critical thinking