Assistant Manager- Administration 1

• Medical insurance of all employees and their family and claim management.
• Accident Insurance of all employees
• Insurance of all assets and cars
• Statutory returns/ registrations in respect to Administration and renewals of all offices/ licences in India
• Estate management of all offices and Guest houses.
• Issue of invitation letters
• Shops & Establishment registration yearly in November
• I D Cards for all employees
• Sourcing, executing and coordinating the procurement of all goods and services at all locations & procurement processes benchmarking across all locations in Centre South Region including but not limited to the following:
• Consumables / equipment purchases like lab chemicals and instruments, consumables in equipments like columns, office equipments-fittings-fixtures etc.
• Sub-contractors services & commercial evaluation of vendors for subcontracting.
• Facility Management Services & Utilities including power, telephony, water etc
• IT equipments & peripherals
• Property lease and rents
• Travel, Hotels and logistic services
• Liasioning with Govt Bodies, Police Station, Municipal Corporation & Statutory Bodies.
• Timely & Cost effective renewals of office related AMCs & Rate Contracts (Annual Maintenance Contract management)
• Negotiation of terms and conditions with suppliers
• Event and Facility Management
• Identify and target high spending areas for review
• Responsible for Vendor registration as needed and responsible for Vendor Invoice checking and Processing to Finance department on timely basis
• Handling of all purchase documentation and reporting for BV India under specific guidelines.
• To develop a database of Contracts / AMC agreement for Centre South Regionand entities.
• To ensure timely delivery against Purchase order of all Domestic/Imported Raw material
  

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Roles & Responsibilities for HSE

• Must comply the BV Cardinal Safety Rules in all situations.
• To comply company HSE requirements e.g. policies, Procedures, guidelines etc. and local legal requirements on HSE as applicable
• To take care of own health and safety as well as colleagues and others.
• Immediate reporting of any shortcomings on HSE i.e. any incident, unsafe work practices / conditions to his/her immediate Line Managers.
• Sharing opportunities for improvement on HSE aspects.
  

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Criteria for Performance Evaluation (KPIs)

• Accurate and timely mediclaim, accident Insurance, renewal of all types of Agreements, Policies & Insurances
• Invitation letters – Accuracy
• Repairs & Maintenance of Office premises - Proactive action
• Bills, Invoices of all the vendors - Check periodically without mistakes
  

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Qualification, Experience & Technical Knowledge

• Any graduation or Post Graduate with 12-16 years of relevant experience preferably in service industries
• Candidate must have experience in all administrative and Purchase activities.