Assistant Manager - Accounts Receivable

Job Summary

The Accounts Receivable Executive will be responsible for end-to-end management of the accounts receivable function, including billing, collections, customer follow-up, reconciliation, and reporting. The role requires strong communication skills, the ability to interact with customers across regions, and high proficiency in accounting systems and Excel-based reporting.

Key Responsibilities

Accounts Receivable Operations

• Manage end-to-end Accounts Receivable processes, including invoice generation, posting, and accounting.
• Conduct regular AR follow-ups with customers to ensure timely collection of outstanding dues.
• Monitor, track, and report unbilled revenue and ensure timely billing in coordination with internal stakeholders.
• Maintain and review ageing reports; proactively follow up on overdue receivables.
• Ensure accurate application of receipts and resolve short payments, deductions, and disputes.
• Perform customer ledger reconciliation and resolve variances on a periodic basis.

Collections & Customer Coordination

• Handle collections through effective communication via calls, emails, and meetings with customers.
• Coordinate with sales, operations, and customer service teams to resolve billing and payment-related issues.
• Escalate long-pending or high-risk receivables with appropriate analysis and recommendations.
• Maintain professional relationships with customers to support smooth payment cycles.

Accounting & Systems

• Record AR transactions accurately in Tally, Oracle, or other ERP systems.
• Ensure compliance with internal controls, accounting standards, and company policies.
• Support month-end and year-end closing activities related to receivables.
• Assist auditors by providing required AR schedules, confirmations, and documentation.

Reporting & MIS

• Prepare and maintain MIS reports related to AR ageing, collections, unbilled revenue, and overdue analysis.
• Use advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, Power Query, formulas) for data analysis and reporting.
• Provide insights on collection efficiency, debtor days, and risk exposure.

Required Skills & Competencies

Technical Skills

• Strong working knowledge of Accounts Receivable processes and collections.
• Hands-on experience with Tally, Oracle, or similar ERP systems.
• Excellent proficiency in MS Excel, including advanced functions and data analysis.
• Good understanding of invoicing, GST/commercial terms, and reconciliations.

Communication & Interpersonal Skills

• Excellent verbal and written communication skills.
• Multilingual abilities with the capability to communicate effectively with diverse customers and stakeholders.
• Strong negotiation and follow-up skills to ensure timely collections.
• Professional email drafting and documentation skills.
• High attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to work independently and manage multiple accounts.
• Time management skills with the ability to meet deadlines.
• Ethical approach and adherence to confidentiality