Assistant Facilities Manager

Job Description

Duties and responsibilities Leadership Represent JLL by behaving consistently with cultural and company requirements. Provide services to client in keeping with clients cultural and company requirements. Provide leadership to FM team include on-site managed vendors personnel. Ensure high staff morale, trust and work ethics Build and maintain an environment that supports teamwork, co-operation and performance excellence within team Mentor and enable Training & Development of team members Promote Initiative/Idea sharing within the team and beyond Client/Stakeholder Management Establish/Strengthen credible relationships with Client and BU Stakeholders Interact on a regular basis with Client and BU Stakeholders to sustain healthy relationships. Contract Management Ensure that all contracts are implemented with excellence at sites and performance managed working closely with respective Regional/Local Sourcing team Work with Regional purchasing to implement Regional sourcing strategies Site Operations Management Deliver services as defined in the relevant Schedules of the Master Agreement ensuring the implementation and compliance with Best Practice procedures Ensure critical & key performance measurements & achieve targets Ensure that Account Management is informed immediately of any Critical Performance incidents on site/s and support in performing the follow-up actions and communications. Ensure Completion of all required audits and achieve targets as stated. Standardize Operating Procedures and ensure compliance with Clients policies and procedures, including all government regulations in the Area Health & Safety Management Ensure that all sites meet all legal and Client required H&S regulations Ensure that all JLL staff are working in compliance with H&S regulations Finance Management Ensure that all managed sites meet all financial targets and control requirements Provide oversight to the sites ensuring standard monthly/quarterly/annual reporting and management reports are completed as required Working Conditions Primary work in an office environment with regular facility walkthroughs May require occasional evening or weekend work for emergency situations Required Qualifications & Experience Bachelor's degree in Facilities Management, Engineering, or related field 4+ years of experience in facilities management or related field Knowledge of building systems (HVAC, electrical, plumbing, security) Familiarity with health and safety regulations and compliance requirements Proficiency in MS Office and facility management software Strong problem-solving abilities and attention to detail Excellent communication and interpersonal skills Ability to prioritize tasks and manage time effectively Physical ability to move throughout facilities for inspections and oversight Proficiency in financial management and budgeting Good command of spoken and written English and Hindi languages. Experience with vendor management Understanding of space planning and workplace optimization. Knowledge of sustainability practices, energy efficiency measures, smart building technologies and IoT applications is advantages.