Analyst Procure To Pay

Job summary

As an Analyst - Procure to Pay, you will play a crucial role in ensuring the seamless execution of the procure-to-pay process within our organization. You will be responsible for supporting the procurement and finance teams in purchasing goods and services, managing vendor relationships, processing invoices, and maintaining accurate records. This role offers an excellent opportunity for growth and development in the fields of procurement and finance

Role & responsibilities

1. Purchase Order Management:

• Assist in the creation, issuance, and tracking of purchase orders for goods and services.
• Ensure purchase orders are accurately completed, including specifications, quantities, and pricing.

2. Vendor Management:

• Collaborate with procurement team to identify suitable vendors for goods and services.
• Maintain vendor information and relationships, including contact details, contracts, and performance evaluations.

3. Invoice Processing:

• Receive, review, and process invoices for payment in a timely manner.
• Verify invoice accuracy, including matching against purchase orders and contracts.
• Resolve any discrepancies or issues with invoices, working closely with vendors and internal stakeholders.

4. Payment Processing:

• Coordinate with finance team to ensure timely payment of invoices.
• Assist in processing electronic payments and issuing checks as needed.
• Maintain records of payments and reconcile accounts payable transactions.

5. Compliance and Documentation:

• Ensure compliance with company policies and procedures, as well as regulatory requirements.
• Maintain accurate documentation of procurement and payment activities.
• Assist in audits by providing necessary documentation and support.

6. Process Improvement:

• Identify opportunities to streamline and improve the procure-to-pay process.

• Propose and implement process enhancements to increase efficiency and effectiveness

Preferred candidate profile

• Bachelors degree in Business Administration, Finance, Accounting, or related field preferred.

• Previous experience in procurement, accounts payable, or related areas is a plus.

• Strong attention to detail and accuracy in data entry and record-keeping.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (particularly Excel) and familiarity with procurement software systems. Previous experience in MS D365 is a plus

• Ability to prioritize tasks and manage time effectively in a fast-paced environment

• Eagerness to learn and grow in the field of procurement and finance