Manage and coordinate complex travel itineraries for executives, employees, and clients, including flights, accommodations, ground transportation, and meeting arrangements.
Develop and implement travel policies and procedures to ensure cost-effectiveness and compliance with company guidelines.
Negotiate and maintain relationships with travel vendors, airlines, hotels, and car rental agencies to secure favorable rates and terms.
Process travel requests, book reservations, and provide detailed itineraries to travelers.
Handle travel-related issues and provide solutions in real-time, including flight changes, cancellations, and emergency situations.
Manage and reconcile travel expenses, including processing reimbursements and maintaining accurate records.
Generate regular reports on travel spending, trends, and policy compliance for management review.
Stay informed about travel industry trends, visa requirements, and international travel regulations.
Provide guidance and support to junior travel coordinators and administrative staff.
Ensure all travel arrangements comply with company policies, budget constraints, and safety guidelines.
Travel booking coordination with Amex (Domestic and International)
Travel workflow - Help in Filling, verify approvals and other doubts
CONCUR - T E, Profile updating and taking session to update the profile
Flight Booking Coordination for L1 Travel.
Support with GT/ITC Approval
Resolve Booking Issues
Pre-Travel Checks
Travel Insurance and SOS Application
Invoice and Credit Note Coordination
Credit card tokenization
FOREX Loading and Invoice Processing
Quarterly Reporting
Finance Coordination
Issuance of Cover and Invitation Letters
Handling VISA Queries
Travel Bookings for VISA Purposes
Escalation handling
Vendor meetings and processing invoices.
Global Trade/ITC Coordination
Travel Insurance - Wallet loading
Corporate credit card related queries
Monthly meeting with Amex on Travel related quiries
Taking care of all senior leaders booking, check-in, visa, Insurance and invoice related queries
Involved in work permit visa queries and VISA related queries
Housing coordination with Global Mobility
FSP, Position pay and other related queries - Verify and discussion with Global Mobility

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