Administrator

Job Summary:

The Administration Officer is responsible for managing day-to-day administrative activities, ensuring smooth office operations, and providing support to staff and management. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Manage general office operations including reception, mail handling, and office supplies inventory.
  
• Coordinate meetings, appointments, and travel arrangements for staff and management.
  
• Prepare, format, and distribute correspondence, reports, and presentations.
  
• Maintain accurate records, files, and databases both physical and electronic.
  
• Support HR functions such as onboarding documentation, attendance tracking, and employee records management.
  
• Assist with procurement and vendor management including obtaining quotes and maintaining supplier relationships.
  
• Handle basic bookkeeping tasks such as invoice processing and expense tracking.
  
• Ensure compliance with company policies and health & safety regulations.
  
• Provide administrative support for projects and events as required.
  
• Serve as a point of contact for internal and external communications.

Qualifications:

• Bachelors degree or diploma in Business Administration or related field preferred but not mandatory.
  
• 2+ years of experience in an administrative or office support role.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Strong organizational and time management skills.
  
• Excellent written and verbal communication skills.
  
• Ability to handle confidential information with discretion.
  
• Detail-oriented and proactive problem solver.
  
• Ability to work independently as well as part of a team.
  

Preferred:

• Experience with office management software or ERP systems.
  
• Basic knowledge of accounting or finance principles.
  
• Experience supporting HR or operations teams