Administrative Support Specialist

As an Administrative Support Specialist at Infoblox, you will play a pivotal role in enabling seamless operations for the COO Organization in Bangalore. Your main responsibilities will include: - Managing executive calendars to ensure optimal scheduling and prioritization - Coordinating meeting logistics, materials preparation, and follow-ups - Arranging domestic and international travel, including flights, hotels, and visas - Preparing detailed travel itineraries for executives and visiting guests - Ensuring smooth transportation coordination for executive movements - Planning internal events, conferences, leadership meetings, and team-building activities - Engaging with vendors for event services, transport, and corporate gifting - Driving fun team activities and offsites in alignment with company policy - Supporting administrative operations including documentation, correspondence, and record-keeping - Providing proactive reminders and task follow-ups to executives for daily priorities Qualifications Required: - 8-10 years of experience as an Executive Assistant, Administrative Assistant, or similar role - Strong expertise in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) - Proven ability to manage multiple tasks, handle tight deadlines, and work in fast-paced environments - Excellent communication, coordination, and interpersonal skills - Experience in travel coordination and event management - Bachelor's degree required - Strong professionalism, discretion, and stakeholder management capabilities At Infoblox, you will be part of a culture that thrives on inclusion and rewards bold ideas, curiosity, and creativity. The company offers comprehensive health coverage, generous PTO, flexible work options, career mobility programs, learning platforms, and leadership workshops. Additionally, there are sixteen paid volunteer hours annually, global ERGs, and a "No Jerks" workplace philosophy. Infoblox provides modern offices with EV charging stations, healthy snacks, recreational spaces, and cultural events. If you are ready to make a difference, Infoblox is the place for you.,