Administrative Officer

F.No. I-11012/1/2020-HR 16.09.2025

Subject: Filling up of the post of Administrative Officer (one) in Indian Institute of Corporate Affairs on contract basis.

Eligibility Conditions:

Possessing at least 1st Class Graduate Degree in any discipline with 8 years of experience in managerial and administrative capacity in government or in public or in private sector in dealing with administration, accounts and establishments matters.

Desirable:

Maximum Age Limit

Job Role Expectation of the Administrative Officer-

Activities related to Administration :

1. Drafting of enders for manpower, security, catering , maintenance, evaluation of bids, drafting of award of contracts, agreements etc.
2. Examination of local/domestic/ foreign tours/ TA/DA and its proposal.
3. Settlement of personal claims, including LTC, telephone/ newspaper etc.
4. Procurement/ Vendor management
5. General administrative orders
6. Works related to maintenance & infrastructure - Manpower planning
7. Preparation of audit paras of internal & statutory auditors - Handling legal matters
8. Oversee compliances
9. Managing catering, logistics, hostel accommodation, empaneling hotels
10. Coordination & Correspondence with the Ministry - Activities wrt SAP, Yoga Day, Vigilance Day
11. Preparation of agenda papers for BoG, Audit Committee, SoMs and Minutes of Meeting.
12. Any other Administration related work as directed.

Activities related to Infrastructure:

1. Managing estate manage of 14 acres campus
2. Oversee building sites to ensure work is carried out according to design and safety standards.
3. Assessing and monitoring the activities pertaining to construction/ renovation work.
4. Checking of estimates related to civil works
5. Inspect materials, workmanship and site safety practices
6. Identify risks and implement safety measures to prevent accidents or failures
7. Plan maintenance and repair work for aging infrastructure.
8. Assess structural health and recommend strengthening or replacement.
9. Prepare project timelines, budgets, and resource plans
10. Provides guidance to regarding engineering requirements for construction/ renovation of building, modifications and structural repairs.
11. Visit of site/ building inspection for suitability, technical inputs, development of building plan, designing the building infrastructure.
12. Guidance and support particularly for equipment, electrical fittings and for electronic/electrical/IT support systems.
13. The expertise is sought for work in coordination with Planner with various government agencies
14. Monitors project progress and ensures design specifications, safety, and sanitation standards
15. Knowledge and understanding of civil engineering principles, practices and tools.