Administrative Officer (4-month contract)

The HAECO Group is an independent global provider of high-quality MRO services, offering a broad range of aviation products and services to ensure safe and efficient operation of aircraft, engines, and components. Headquartered in Hong Kong since 1950, the company has expanded its global reach with operations across the Asia-Pacific region, Americas, and other parts of the world. Based at Hong Kong International Airport (HKIA), HAECO Hong Kong provides a comprehensive range of services including airframe services, line services, component services, engine services, inventory technical management, cabin solutions, freighter conversions, technical training, and AOG support. As a lead role in secretarial support for the Group Corporate Development, this position also assists the Group Digital and Group HR teams with general administrative functions. Acting as the primary point-of-contact (POC) for the General Manager, Corporate Development, this role plays a vital part in supporting internal and external stakeholders, operational teams, and the daily operations of leadership to ensure smooth administration for the Groups Corporate Development, Digital, and HR teams. Responsibilities include: Communications: - Serve as the POC for general inquiries to Group Corporate Development, Group Digital, and Group HR teams. - Assist in formal communications and distribution to internal and external stakeholders. Scheduling: - Coordinate meetings and scheduling with internal and external stakeholders. - Maintain shared calendars for Group Corporate Development and other teams as required. Office Administration: - Process documents for signatory and routing. - Maintain files, databases, and monitor statutory requirements. - Assist in onboarding new employees. - Provide reports and documents as scheduled or requested. - Undertake ad-hoc projects as assigned. Travel & Expenses: - Arrange travel bookings and itinerary for business travels. - Prepare and coordinate expense reports for submission. - Screen expense reports submitted by employees. - Provide support on travel arrangements for Group Corporate Development and other defined teams. Compliance: - Ensure compliance with HAECO processes and policies. Requirements: - Minimum 5 years of relevant experience in a sizeable organization. - Degree or Diploma holder. - Well-organized, independent, self-motivated, attentive to details, and service-oriented. - Strong communication and interpersonal skills. - Excellent command of English; Cantonese and/or Mandarin an advantage. - Proficient in MS Office (Word, Excel, PowerPoint). Join HAECO to build your career and be part of something bigger! Reference ID: 664 Candidates not contacted within 4-6 weeks after application submission or interviews may consider their application unsuccessful. All candidate information will be treated confidentially and used for employment purposes only.,