Administrative Assistant

Job Overview
We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess excellent communication skills, strong computer literacy, and the ability to manage multiple tasks efficiently. This role involves providing exceptional customer service, managing administrative duties, and ensuring smooth daily operations within a dynamic office environment. Prior office management, clerical experience, and familiarity with various office software are highly valued.

Duties

• Answer and direct multi-line phone systems with professionalism and courtesy
• Manage front desk responsibilities, including greeting visitors and handling inquiries
• Perform data entry, filing, and document proofreading to maintain accurate records
• Schedule appointments and manage calendar and calendar management tasks
• Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative functions
• Provide customer support via phone, email, or in person, ensuring excellent service standards
• Assist with bookkeeping tasks and basic office management duties
• Support personal assistant tasks as needed, including organizing meetings and travel arrangements
• Maintain office supplies inventory and coordinate with vendors as necessary
• Handle correspondence, prepare reports, and perform general clerical duties efficiently

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with excellent time management abilities
• Experience with QuickBooks and data entry processes
• Exceptional phone etiquette and customer service skills
• Bilingual abilities are a plus for effective communication with diverse clients or staff
• Office management experience including front desk operations and clerical support
• Familiarity with multi-line phone systems and calendar management tools
• Attention to detail for proofreading, filing, and maintaining accurate records
• Ability to work independently while managing multiple priorities effectively
• Personal assistant or medical/dental receptionist experience is advantageous but not required

This position offers an engaging work environment where your organizational skills and professionalism will contribute significantly to the success of our team.

Job Type: Full-time

Benefits:

• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person