Administrative Assistant

Job Description

Job Title: Administrative Assistant Job Summary: The Administrative Assistant provides comprehensive office support to management and staff, ensuring efficient day-to-day operations. This role involves managing schedules, coordinating meetings and travel, maintaining organized records, and facilitating effective communication across the organization. Core Responsibilities: Scheduling and Coordination: Manage calendars, schedule meetings, and arrange travel accommodations for team members. Communication: Serve as the first point of contact by answering phone calls, managing emails, and addressing general inquiries professionally and promptly. Record Keeping: Maintain accurate and up-to-date records, organize physical and digital files, and oversee office supply inventory. Documentation: Prepare and edit documents including reports, presentations, correspondence, and other business materials. General Office Support: Welcome visitors, assist with office logistics, and help maintain a clean and efficient workspace. Additional Responsibilities (as needed): Project Management Support: Assist with tracking project progress, deadlines, and team communications. Basic Accounting Tasks: Process expense reports, invoices, and support basic bookkeeping activities. Event Planning: Help coordinate internal events, meetings, and offsite functions. Data Entry and Analysis: Compile data, create spreadsheets, and support light data analysis when necessary. Required Skills and Qualifications: Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain structured records. Communication Skills: Strong written and verbal communication abilities for interacting with internal and external stakeholders. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with other office software is a plus. Interpersonal Skills: Collaborative and professional demeanor with a focus on customer service and teamwork. Problem-Solving Skills: Capable of identifying challenges and implementing practical solutions. This role is ideally suited for candidates in the age group of 23-30 years due to the nature of team collaboration and client expectations.