Job
Description
What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success. What your day-to-day will look like: Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations. Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements. Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism. Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging. Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency. Support event planning and execution, ensuring all logistics meet high standards of excellence. Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values. Required Qualifications: Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment. Strong organizational and multitasking skills, with an acute attention to detail. Excellent written and verbal communication skills, maintaining professionalism in all interactions. Proficiency in Microsoft Office Suite and other relevant technology tools. Demonstrated ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and the ability to anticipate needs in a proactive manner. A collaborative mindset, eager to contribute to our culture of empowerment and thriving. Preferred Qualifications: Bachelor s degree in Business Administration, Management, or a related field. Experience in the real estate, sales, or consulting industries. Previous exposure to working in a global or matrixed organization. Familiarity with project management tools and techniques. Ability to thrive in an environment that embraces change and innovation. A positive, optimistic approach toward challenges and a keen sense of initiative. Commitment to professional development and growth within JLL s expanding landscape. Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success for our clients, our colleagues, and for you. Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide: Competencies and Skills: Advanced Administrative Skills Calendar management and scheduling Travel arrangements and logistics Document preparation and management Meeting coordination and minute-taking Communication Excellence Verbal and written communication Interpersonal skills Cross-cultural communication Presentation skills Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Customer Relationship Management (CRM) software Video conferencing platforms (e.g., Zoom, Microsoft Teams) Data analysis and reporting tools Organizational and Time Management Multitasking and prioritization Deadline management Project coordination Attention to detail Problem-Solving and Decision-Making Critical thinking Analytical skills Initiative and proactivity Adaptability and flexibility Industry Knowledge Understanding of real estate and consulting industries Familiarity with JLL's services and structure Awareness of market trends and competitors Confidentiality and Discretion Handling sensitive information Maintaining professional boundaries Ethical behavior Client Service Orientation Internal and external stakeholder management Anticipating needs Responsive and reliable support Leadership Support Understanding executive priorities Representing the executive in their absence Facilitating decision-making processes Emotional Intelligence Self-awareness Empathy Stress management Relationship building
