Administrative Assistant

Job Duties and Responsibilities

Executive Support:

• Support senior executives with their calendar management, preparing standard correspondence, and general office administration
• Handle sensitive information with the utmost discretion and integrity.
• Serve as the primary point of contact for coordination between internal and external stakeholders.
• Prepare and manage travel-related expense reports and reimbursements of the senior executives.

Office Administration & Operations:

• Coordinate and manage logistics for both domestic and international travel, meetings, and conferences.
• Provide travel support for visiting clients and external partners.
• Facilitate visa processing for both employees and international clients.

Meeting & Event Coordination:

• Provide comprehensive support for various meetings, including scheduling, preparing materials, and coordinating visitor logistics.
• Assist in the planning and execution of special events and meetings involving external agencies and partners.

Required Skills & Qualifications:Experience:

• Proven experience as an Administrative Assistant, or in a similar role supporting senior management.
• Familiarity with the travel industry, including booking with airlines, hotels, and ground transportation.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Aptitude for learning new software and tools.

Core Competencies:

• Communication:

  Excellent verbal and written communication skills with a professional and confident demeanor. Ability to interact effectively with all levels of the organization and external contacts.

• Attention to Detail:

  Meticulous and thorough approach to all tasks, ensuring accuracy in scheduling, data entry, and documentation.

• Problem-Solving:

  Ability to anticipate challenges, adapt to changing priorities, and find effective solutions in a fast-paced environment.

• Time Management:

  Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.

• Confidentiality:

  Demonstrated ability to handle sensitive and confidential information with discretion.