7 Administrative Activities Jobs

Role Description This is a full-time on-site Account Executive role located in Bengaluru at Pico Xpress. We are seeking a dynamic and detail-oriented Account Executive cum Project Executive to join our team. The ideal candidate should have strong reconciliation skills, excellent communication abilities, and be proficient in MS Excel. This role requires collaboration with multiple stakeholders and effective teamwork to drive financial and project-related activities smoothly. Key Responsibilities: Perform account reconciliations and ensure accuracy in financial records. Coordinate and communicate effectively with various stakeholders to ensure smooth project execution. Work closely with teams to analyze financial data and provide insights for decision-making. Utilize MS Excel for data analysis, reporting, and financial tracking. Assist in project management tasks, ensuring timely completion and proper documentation. Support operational and administrative activities related to finance and projects. Requirements: 2-3 years of experience in accounting or project coordination. Strong reconciliation skills and attention to detail. Excellent MS Excel proficiency (pivot tables, VLOOKUP, data analysis). Good communication skills to interact with internal and external stakeholders. A team player with problem-solving skills and the ability to work in a fast-paced environment. Experience in the logistics industry is an added advantage. Ability to work in a fast-paced environment and meet deadlines Bachelor's degree in Business, Logistics, Supply Chain Management, or a related field

The Chief of Staff (Business Unit Manager) is a senior position within Markets Operations Chief of Staff team, acting as a strategic advisor, communications expert and driving overall administrative activities related to Markets Operations functions. As the Business Associate, you may also support activities such as tracking business financials, employee headcount and other administrative needs and ad-hoc projects, as necessary, in partnership with Business Execution teams. Your responsibilities will include driving administrative, operational, reporting and quality improvements through partnership with internal teams. You will lead the creation and execution of communication and employee engagement strategy for Operations function(s), including presenting on strategy to Operations leadership regularly, and assisting central Markets Operations communications. Implementing a successful People and Engagement strategy, including analysis and response to employee engagement surveys, will be crucial to attract, develop, retain, and recognize our people. You will be responsible for the preparation of materials for senior stakeholder engagement and governance forums, analyzing progress against selected strategic objectives, identifying opportunities to enhance global consistency in the operating model, and developing, analyzing, and maintaining metrics for measuring success. Ensuring accurate headcount, managing onboarding and termination of resources in partnership with Business Execution colleagues, and appropriately assessing risk when making business decisions will be key aspects of your role. What we'll need from you: - Innovative mindset with the ability to think creatively to engage staff effectively - Ability to establish trust with professionals at all levels - Energetic, flexible, collaborative, proactive, and results-oriented leader - Strong communicator who is articulate and concise - Strong risk management and control mindset - Ability to provide evaluative judgment in complicated, unique, and dynamic situations - Experience in a global financial services firm - 10+ years of experience in financial services - Experience working in global and complex settings with multiple stakeholders - Proven ability to work in diverse skill sets and cultures - Ability to work in high-pressure, time-sensitive environments - Consistently demonstrate clear and concise written and verbal communication Education: - Bachelor's degree/University degree or equivalent experience - MBA/masters degree is good to have - Prior experience in a chief of staff function is good to have This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.,

Techieshubhdeep IT Solutions Pvt Ltd is a leading provider of IT and academic solutions, offering innovative and customized services to businesses, students, and professionals. Join us to gain hands-on experience and build your career in the field of Human Resources. As a Human Resource Intern, you will work closely with the HR team to support recruitment, employee engagement, and administrative activities. This internship will provide you with practical knowledge of HR functions and a chance to develop essential skills for your career. You will assist in the end-to-end recruitment process, including sourcing candidates, scheduling interviews, and maintaining candidate databases. Additionally, you will help with onboarding activities, including documentation and induction programs for new hires. Your responsibilities will include maintaining and updating HR records and employee data, supporting the team in employee engagement activities and events, and assisting in the implementation of HR policies and procedures. You will also coordinate with departments to ensure smooth internship appraisal processes and provide administrative support to the HR team as needed. To be eligible for this internship, you should be pursuing or have completed a degree in Human Resources, Business Administration, or a related field. Strong communication and interpersonal skills are required, along with proficiency in MS Office (Word, Excel, and PowerPoint). You should have the ability to handle confidential information with professionalism, strong organizational skills, and attention to detail. In return, we offer hands-on experience in HR functions, an opportunity to work in a dynamic and collaborative environment, an Internship Certificate and Letter of Recommendation upon successful completion, and a flexible duration of 3 or 6 months based on your availability. Interested candidates can reach out to us at +91 9770309438 or +91 7724912076. Join us and take your first step toward a successful career in Human Resources! Job Types: Full-time, Internship, Fresher, Walk-In Schedule: Day shift, Monday to Friday, Morning shift Ability to commute/relocate: Gwalior, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Required) Experience: total work: 1 year (Preferred), Data science: 1 year (Preferred) Language: Hindi (Preferred), English (Preferred) Work Location: In person,

As a Counsellor Cum Admin for one of our prestigious clients, you will be responsible for providing counselling to prospective students face-to-face, over the telephone, or online. Your role will involve assisting students in making informed decisions regarding programs and faculty choices. It will be crucial to counsel students while considering conversion targets based on programs and subjects. In this position, you will play a vital role in mediating and resolving conflicts between students, students and teachers, or parents and teachers to ensure that students" goals remain uninterrupted. Maintaining confidential records and building trusting relationships with clients, teachers, parents, and students will be key aspects of your responsibilities. Listening to the concerns of clients, teachers, parents, or students, empathizing with them, and providing prompt and accurate solutions will be essential in this role. Additionally, you will be involved in daily administrative tasks of the institute, such as coordinating class schedules, creating/modifying reports, invoices, and letters, and handling enquiries received through various channels to convert them into enrolments. Furthermore, managing the administrative requirements of the institute, including maintenance, vendor management, stockkeeping of equipment and supplies, as well as assisting in the coordination of students, parents, and teachers will be part of your duties. You will also play a role in organizing special events within the institute. If you are interested in this opportunity, please send your updated profile along with the required details to Dharmendra Singh at dharmendra@directionhr.com. Thank you for considering this position. Best regards, [Your Name],

This position is in its nature proactive and focused on the detail, to ensure workplace services of the Facility s allocated to this Lead ,are delivered to an agreed consistent standard to enable Occupant and Guest Experience based on requirements works every time , while maintaining safe working practices throughout all we do. The role oversees the day-to-day service delivery by the Workplace team and vendor partners, ensuring compliance to SOPs and SLAs. Importantly alignment must prevail with all the team to ensure gearing of the service delivery to the ultimate target of creating Customer Delight, with agility of mind, and so service provision, to maintain this alignment. A key aspect of this role is engagement with other service partners to deliver on consistency of service to Occupants and Guests. Job Description Transforming to the Workplace Team of the future Commitment to deliver the best level of service every time through obsessive level of attention to detail Ensures resets back to agreed format, including owning Client s Clear Deck policy / Lost property process as per enactment and associated reporting Proactive checks to agreed schedule, reviewing ping reports from with a proportion after business hours so Occupants come back to refreshed and clean workspace Client/Stakeholder Management (in support of the Site lead) Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators Deliver an exceptional quality of service to the Client, as reflected by Client feedback Operations Management: Ensure the following in all those Facility s that is attached to this Cluster be adhered completely To Assist Reporting Manager for the smooth running of operations. Provide daily, Weekly, Monthly Facility report on time Accurate tracking of spent, and control over budget Routine checks of all systems including Critical Systems, reporting, tracking for closure Ensure carrying out all CMMS on the tool on time Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Inventory Management of all soft services and Maintenance inventory accurately Routinely inspect all contracted services to ensure performance measures are being maintained. Ensure zero down time Achieve Client satisfaction as per Client expectations. Plan, organize and arrange internal events for any processes or business including town hall meeting Develop contact and coordinate with Security team, GIT/IT, Admin team, Business team. Timely inputs to Admin lead for any concerns Provide assistance in general administrative activities as and when required. Contribute to the Monthly Management Report to Client. Compile and follow-up Landlord issues through Landlord tracker. Ensure timely invoice submissions Provide comprehensive workplace management for the office premises Track resolution of user's complaints and concerns with solutions and follow up Implementation of service task, procedures and policies Structured review of risk assessments, mitigation plan Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations Report building incident following with set escalation channels with measures and solutions Coordinate, manage and oversee vendors to perform a wide range of workplace-related services Ensure service deliverables meet SLAs and KPIs Work with all related parties on timely delivery of all services Ensuring up to date information on Client s Property Services SharePoint When necessary raise risks to reporting manager / Site Lead for further investigation Continuous Improvement implementation Cost saving mind-set that drives value for service as every level Conduct data analysis report when necessary Support with critical out-of-hours issues & participate as a key team member in responses to emergency situations Sound like you To apply you need to be: CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Ideal Experience Excellent verbal and written communication skills as well as presentation skills Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements Strong analytical, organization and administration skills A minimum of 4 to 6 years in the facility management industry/hospitality industry with a Bachelor s degree An added benefit would be a Bachelor s degree in facilities management, building, business or other related field; however, this is not a must. Critical Competencies for Success (with corresponding I am JLL behaviours ) Client Focus & Relationship Management - I Value my Customers Demonstrates proactive & professional approach to customer service and stakeholder engagement Has a natural hospitality-orientated communications acumen Ability to interact with a wide range of client staff, including senior levels Ability to manage conflict and balance between client and firm requirements Has a customer service oriented attitude Program Management & Organizational Skills - I am Proactive Excellent planning & organizational skills to prioritize work and meet tight deadlines Proven ability to manage multiple and complex operational matters on a daily basis Problem Solving & Strategic Thinking - I am Innovative Capacity to deal with ambiguity and solve complex problems effectively Analytical, proven ability to solve problems using a quantitative approach Proven ability to employ holistic approaches and looks at long term solutions Other Personal Characteristics Detail focused and proactive in nature Self-motivated Exhibits honesty & trustworthiness Open to new ideas & willing to challenge status quo Works well with diverse teams from various countries/cultures What we can do for you: At JLL, Apply today! On-site -Hyderabad, TS Scheduled Weekly Hours: 48 Job Tags: If this job description resonates with you, we encourage you to apply, even if you don t meet all the requirements. We re interested in getting to know you and what you bring to the table! Candidate Privacy Statement . For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Role expectations Independently manage the administrative activities for the site as Site Admin Act as the point of contact among executives, managers, employees, and other external partners Coordinate with cross team, cross site and cross geo leaders and teams Manage various internal and external stakeholders Format information for internal and external communication memos, emails, presentations, reports Manage executives calendars and set up meetings Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory Ability to read the contracts and submit them through CLM approvals Onboarding of the vendors along with privacy, security, and audit team reviews Arrange corporate events to take place outside of the workplace Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory What We're Looking For 8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently A can do attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Strong Decision making and Problem-solving skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Experience working with external Vendors Experience of Procurement and Inventory management Excellent in MS Office and other productivity tools Uphold a strict confidentiality Bachelors degree preferred

Role Description This is a full-time on-site Account Executive role located in Bengaluru at Pico Xpress. We are seeking a dynamic and detail-oriented Account Executive cum Project Executive to join our team. The ideal candidate should have strong reconciliation skills, excellent communication abilities, and be proficient in MS Excel. This role requires collaboration with multiple stakeholders and effective teamwork to drive financial and project-related activities smoothly. Key Responsibilities: Perform account reconciliations and ensure accuracy in financial records. Coordinate and communicate effectively with various stakeholders to ensure smooth project execution. Work closely with teams to analyze financial data and provide insights for decision-making. Utilize MS Excel for data analysis, reporting, and financial tracking. Assist in project management tasks, ensuring timely completion and proper documentation. Support operational and administrative activities related to finance and projects. Requirements: 2-3 years of experience in accounting or project coordination. Strong reconciliation skills and attention to detail. Excellent MS Excel proficiency (pivot tables, VLOOKUP, data analysis). Good communication skills to interact with internal and external stakeholders. A team player with problem-solving skills and the ability to work in a fast-paced environment. Experience in the logistics industry is an added advantage. Ability to work in a fast-paced environment and meet deadlines Bachelor's degree in Business, Logistics, Supply Chain Management, or a related field