Administrative Assistant

Role expectations Independently manage the administrative activities for the site as Site Admin Act as the point of contact among executives, managers, employees, and other external partners Coordinate with cross team, cross site and cross geo leaders and teams Manage various internal and external stakeholders Format information for internal and external communication memos, emails, presentations, reports Manage executives calendars and set up meetings Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory Ability to read the contracts and submit them through CLM approvals Onboarding of the vendors along with privacy, security, and audit team reviews Arrange corporate events to take place outside of the workplace Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory What We're Looking For 8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently A can do attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Strong Decision making and Problem-solving skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Experience working with external Vendors Experience of Procurement and Inventory management Excellent in MS Office and other productivity tools Uphold a strict confidentiality Bachelors degree preferred