Administration Manager

Admin Manager

We are hiring candidates only from "Hospitality" background.

Key Responsibilities:

1. Office Management:

• Ensure smooth operation of all administrative functions.
• Manage office supplies inventory and place orders as necessary.
• Maintain records and filing systems.

1. Facility Management:

• Supervise upkeep and maintenance of the office premises.
• Coordinate repairs, cleaning services, and office security.
• Ensure compliance with health and safety regulations.

1. Team Management:

• Supervise, train, and evaluate administrative staff.
• Allocate tasks and ensure timely execution of responsibilities.
• Foster a positive work environment and resolve conflicts when necessary.

1. Vendor and Contract Management:

• Identify and manage service providers (housekeeping, security, IT support, etc.).
• Negotiate contracts and ensure service quality.
• Maintain records of all contracts and agreements.

1. Travel & Logistics:

• Arrange travel and accommodation for employees and guests.
• Manage travel expense claims and documentation.

1. Asset Management:

• Maintain inventory of office assets and equipment.
• Oversee repair/replacement of damaged or obsolete items.

1. Budgeting & Reporting:

• Prepare and manage the administrative budget.
• Generate reports on administrative expenses and submit them to management.

1. Compliance & Policy Implementation:

• Ensure all administrative policies and procedures are followed.
• Liaise with HR and legal teams for statutory and regulatory compliance.

Qualifications and Skills:

• Bachelors degree in Business Administration or related field (Masters preferred).
• 8+ years of experience in office or facility administration, with at least 2-3 years in a managerial role.

• Age within 35.

• Strong organizational and leadership skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.
• Knowledge of budgeting, procurement, and record-keeping.