Administration Manager

Admin Manager Corporate: Roles and Responsibilities

1. Office Administration & Facility Management

• Oversee day-to-day office operations for smooth functioning.
  
• Manage housekeeping, pantry, front desk, and office support staff.
  
• Ensure timely maintenance of office facilities, electricals, AC, IT equipment, and infrastructure.
  
• Coordinate with vendors for AMC services, repairs, and facility upkeep.
  
• Ensure availability of office supplies, stationery, and consumables.
  

2. Vendor & Procurement Management

• Identify, evaluate, and negotiate with vendors for services and office requirements.
  
• Maintain vendor contracts, renewals, and service level agreements (SLAs).
  
• Monitor vendor performance to ensure quality and cost-effectiveness.
  
• Process purchase orders and coordinate with the finance team for timely payments.
  

3. Travel & Transport Management

• Manage domestic and international travel arrangements for employees.
  
• Oversee cab/transport services, routing, and adherence to safety standards.
  
• Monitor travel expenses and coordinate with agencies for bookings.
  

4. Security & Compliance

• Coordinate with security agencies for manned guarding and CCTV surveillance.
  
• Ensure compliance with corporate policies, workplace safety norms, and statutory guidelines.
  
• Monitor access control systems, ID cards, visitor management, and emergency protocols.
  

5. Event & Meeting Management

• Organize corporate meetings, conferences, and employee engagement events.
  
• Arrange venue, logistics, refreshments, and technical support for events.
  
• Manage hospitality arrangements for guests, senior management, and delegations.
  

6. Budgeting & Cost Control

• Prepare annual admin budgets and track monthly expenses.
  
• Implement cost-saving initiatives without compromising service quality.
  
• Monitor utility consumption and optimize operational costs.
  

7. Policy Implementation & Documentation

• Develop and implement admin policies, SOPs, and guidelines across locations.
  
• Maintain documentation of asset inventory, lease agreements, and compliance records.
  
• Ensure timely renewals of licenses, insurance, and contracts.