Administration Head

Key Responsibilities:

1. Facility Maintenance and Upkeep:

• Manage and maintain all building infrastructure including HVAC, electrical, plumbing, and other systems to ensure uninterrupted operations.
• Oversee daily housekeeping and ensure cleanliness, sanitation, and aesthetics of the premises.
• Coordinate with vendors and service providers for maintenance and repair work.

2. Safety and Security:

• Implement safety and security protocols in alignment with regulatory and company standards.
• Manage the installation and upkeep of surveillance systems, fire alarm systems, and emergency evacuation procedures.
• Conduct regular safety audits, fire drills, and emergency response training sessions for staff.

3. Vendor and Contract Management:

• Select, negotiate, and manage contracts with facility service providers (e.g., cleaning, security, maintenance).
• Conduct performance reviews of vendors to ensure compliance with quality standards and cost-effectiveness.

4. Space Management and Layout Planning:

• Optimize space utilization and manage seating arrangements, keeping up with the operational and business expansion needs.
• Coordinate office moves and layout adjustments in response to team growth and organizational changes.

5. Budgeting and Cost Control:

• Prepare and manage the facility budget, including maintenance costs, equipment procurement, and utilities expenses.
• Monitor expenses to ensure cost control and operational efficiency.

6. Compliance and Documentation:

• Ensure compliance with health, safety, and environmental regulations, as well as internal policies.
• Maintain accurate records for inspections, licenses, and permits related to the facility.

7. Energy and Environmental Management:

• Implement energy-saving measures and promote sustainability initiatives within the facility.
• Monitor utility usage and recommend ways to minimize costs.