Administration Executive Transportation & Facilities

Junior Admin Transportation & Facilities Location: Gurgaon, Sector-32 Shift: US Shift (Night Shift) Process: Administration Job Summary We are looking for a Junior Admin Executive with 45 years of experience in handling transportation management, cab rostering, and general administration. The ideal candidate will be responsible for ensuring smooth daily operations of employee transportation services, vendor coordination, and supporting the admin team with facility-related tasks. This role requires strong organizational skills, attention to detail, and the ability to work independently during US shift timings. Essential Duties and Responsibilities Manage oice supplies, equipment, and general facility upkeep. Monitor vendor performance and coordinate with transport service providers to ensure timely availability of cabs. ¢ Track daily transport usage, maintain MIS reports, and handle billing/reconciliation with vendors. ¢ ¢ Coordinate meetings, appointments, and travel arrangements for the team. Support the Admin & Facilities team in managing day-to-day oice operations (stationery, housekeeping, cafeteria, etc.). ¢ ¢ ¢ Ensure compliance with company policies, safety standards, and transport- related statutory requirements. Handle emergency requests, last-minute rostering changes, and escalations in a professional manner. Maintain electronic and paper-based ling systems and databases.

Requirements
¢ Hands-on expertise in cab rostering, route planning, and vendor management. ¢ ¢ ¢ ¢ ¢ ¢ Prociency in MS Excel / Google Sheets for transport and admin reporting. Ability to work independently and manage night shifts (US timings). Problem-solving skills with a customer-service-oriented mindset. Prior experience in a corporate environment is preferred. Excellent organizational and time management skills. Strong interpersonal and communication skills, with the ability to deal with various stakeholders. ¢ ¢ ¢ Ability to work independently with minimal supervision. Demonstrated leadership and team management abilities. Strong problem-solving skills and attention to detail. Transport Team Leadership: ¢ ¢ ¢ ¢ Oversee daily transport operations, including scheduling and logistics. Ensure the eicient and timely movement of goods or people. Monitor and optimize transport routes for cost-eectiveness and eiciency. Manage transport team members, delegate tasks, and conduct performance reviews. ¢ ¢ ¢ Ensure compliance with transport regulations, safety procedures, and company policies. Liaise with internal departments and external transport vendors to ensure seamless operations. Handle and resolve any transport-related issues or grievances.