Administration Executive

Job Responsibilities:

• Maintain and organize both physical and digital office files, documents, and records.
• Oversee daily office operations to ensure a smooth and efficient working environment.
• Support HR functions, including maintaining employee attendance records, managing onboarding documentation for new hires, and maintaining employee-related files.
• Maintain employee information database and manage photo collection for records, ID cards, and internal communication purposes.
• Track office supplies and manage inventory; place orders as needed to ensure availability of required resources.
• Manage vendor coordination and negotiation for office supplies, maintenance services, and other operational requirements.
• Organize and coordinate company events, meetings, conferences, and employee engagement activities, including budget planning and cost management.
• Ensure office equipment is properly maintained; coordinate repairs and schedule regular maintenance where necessary.
• Keep the office environment visually updated by displaying relevant charts, announcements, and communication boards in a timely manner.
• Assist management with administrative tasks or special projects as assigned.
  

Job Requirements:

• Bachelors degree or equivalent experience.
• Minimum 24 years of experience in an administrative support or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong multitasking and time-management skills with the ability to work in a fast-paced environment.
• Excellent organizational skills and high attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
• Experience in vendor coordination, negotiation, and event budgeting is preferred.