Administration Executive

Location:

Purpose of the Role

To assist in day-to-day administrative operations, ensuring smooth office functioning through effective coordination, vendor management, travel arrangements, documentation, and general administrative support.

Key Responsibilities

1. Office Management

• Handle daily office operations, maintenance, and facility-related requirements.
• Coordinate with internal teams to ensure smooth functioning of office activities.
• Manage office stationery, supplies, and inventory.

2. Vendor & Facilities Management

• Coordinate with vendors for housekeeping, maintenance, and other support services.
• Maintain vendor records and assist in basic vendor management documentation.
• Ensure timely renewal of service agreements and maintain cost control.

3. Travel Management

• Support in travel bookings, accommodation, and logistics for employees and guests.
• Maintain travel expense records and ensure approvals as per company policy.

4. Filing & Documentation Support

• Maintain physical and digital filing systems in an organized manner.
• Support HR and Admin departments in document preparation, filing, and record-keeping.
• Assist in drafting basic emails, letters, and official WhatsApp communications.

5. Coordination & Team Support

• Collaborate with HR, Admin, and other departments for event coordination and daily operations.
• Provide administrative support during audits, reviews, and meetings.

Qualifications & Skills

• Education:

  Graduate (MBA preferred).

• Experience:

  13 years in Admin or HR-related roles.

• Technical Skills:

• Good knowledge of MS Office (Word, Excel, PowerPoint, Email).
• Basic familiarity with AI tools will be an advantage.
• Vendor coordination and manual filing systems knowledge.

• Soft Skills:

• Good communication in English, Hindi, and Telugu.
• Strong time management, multitasking, and organizational skills.
• Ability to work in coordination with multiple teams.

• Benefits

• Company-provided lunch, mobile, and SIM card.

Other Details

• Bike:

  Mandatory

• Number of Positions:

  1

• Expected Date of Joining:

  15 October 2025