Administration Executive

About Us:

JAIN (Deemed-to-be University), which is based in Bangalore – the Silicon Valley of India, offers a conducive environment for learning, be it academically or extracurricular activities. Known for its emphasis on education, entrepreneurship, research and sports, JAIN (Deemed-to-be University) has inspired and drawn students from more than 35 countries to lay the right foundation for their bright careers. It offers innovative programs in the emerging fields at the UG, PG, and research levels.

Website: https://www.jainuniversity.ac.in/

Key Roles & Responsibilities

Office Administration

• Manage daily office operations, housekeeping, and maintenance
• Oversee front desk, visitor management, and reception protocol
• Handle office supplies, inventory, stationery, and procurement
• Maintain cleanliness, safety, and professional office environment
• Coordinate travel arrangements, hotel bookings, and logistics

Documentation & Record Management

• Maintain company records (bills, agreements, letters, licenses, AMC, vendor contracts)
• Handle filing (digital & physical), documentation, and data entry
• Ensure confidentiality of company documents and employee information
• Prepare reports, memos, letters, and official communication

Students follow up:

Following up the fees of the students.

Attendance follow up every week.

Communicating the important information through mail and what’s app messages.

Arranging the class rooms.

Issuing the ID cards.

Issuing the Hall Tickets for the end semester exams.

Visiting the class rooms.

Mail notification about attendance shortage to students.

Calls to the parents about the attendance shortage and fees of the academic year.

Other department works:

Arranging the conference hall for department events.

Arranging the necessary stationery for the department.

Arranging the necessary documents for the exam committee.

Collect the feedback from the students.

Analyse the student feedback and prepare the reports.

Collect the attendance register form the admin department and stick the names and distribute the same to the faculties.

Arrange department meetings.

Work in collaboration with the NRI department, SFS office and admin office.

Be in registration desk in the department events like convocation and other events.

Give event and medical attendance to the student’s in ERP

Maintain all papers in file which all related to the department.

Write the attendance book of faculty every month.

Submit the faculty attendance to concerned person of university every month.

Maintain the leave cards of the faculties.

Calling the parents when required by the department to share the necessary information about the students.

Interested candidates please share your profiles to s.shamala@jgi.ac.in

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person