Administration Executive

Role & responsibilities

Administration & Facility Executive

Key Responsibilities

Administration & Facility Management

Oversee daily administrative and facility-related activities to ensure a well-maintained and efficient working environment.

Vendor Management

Handle and coordinate with housekeeping and security vendors, ensuring service quality and timely issue resolution.

Mail Room & Stationery Management

Manage incoming/outgoing mail, courier services, and maintain adequate stock of office stationery.

Cafeteria / Pantry Services Management

Monitor pantry and cafeteria operations, ensuring cleanliness, quality, and availability of supplies.

Visitor & Client Support

Welcome, assist, and manage visitors and clients, ensuring a pleasant and professional experience

Events Coordination & Support

Assist in planning and executing internal events, meetings, and employee engagement activities.

Supplies Tracking & Procurement

Track office supplies and coordinate procurement as per requirements and budget.

Invoice & Reimbursement Processing

Manage invoice verification, processing, reimbursements, and follow up with accounts for timely payments

Asset Management

Maintain accurate records of office assets, allocation, and movement

MIS Reporting

Prepare and submit regular MIS reports related to administration, facilities, and vendor services.

Transportation Arrangement

Arrange local transportation for visitors, guests, and senior officials as required.

Required Skills & Qualifications

• Proven experience in administration, facility management, or a similar role.
• Strong vendor management and coordination skills.
• Excellent communication skills and a customer-service mindset.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in MS Office and basic reporting.
• Strong problem-solving and organizational abilities.