Administration Executive

About Us:

JAIN (Deemed-to-be University), which is based in Bangalore – the Silicon Valley of India, offers a conducive environment for learning, be it academically or extracurricular activities. Known for its emphasis on education, entrepreneurship, research and sports, JAIN (Deemed-to-be University) has inspired and drawn students from more than 35 countries to lay the right foundation for their bright careers. It offers innovative programs in the emerging fields at the UG, PG, and research levels.

Website: https://www.jainuniversity.ac.in/

Key Roles & Responsibilities

1. Office Administration

• Manage daily office operations, housekeeping, and maintenance
• Oversee front desk, visitor management, and reception protocol
• Handle office supplies, inventory, stationery, and procurement
• Maintain cleanliness, safety, and professional office environment
• Coordinate travel arrangements, hotel bookings, and logistics

2. Documentation & Record Management

• Maintain company records (bills, agreements, letters, licenses, AMC, vendor contracts)
• Handle filing (digital & physical), documentation, and data entry
• Ensure confidentiality of company documents and employee information
• Prepare reports, memos, letters, and official communication

3. HR & Support Functions (as applicable)

• Assist in onboarding (ID cards, seating, laptop allocation, induction support)
• Maintain attendance, leave tracker, joining files, and employee database
• Support in organizing employee engagement events and office activities

4. Communication & Coordination

• Act as a point of contact between management, employees, and vendors
• Schedule meetings, maintain calendars, and support with minutes of meeting (MoM)
• Ensure smooth internal communication and timely follow-ups

Interested candidates please share your profiles to [email protected]

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person