Administration Executive

1

• Location:

  Hyderabad

  Reports To:

  Unit P&C

  Department:

  Administration

2

• The Regional Admin Specialist will support the Office Services function by managing and coordinating various administrative and operational tasks to ensure smooth office operations. This role requires a proactive individual who can handle office supplies, facilities, communication systems, vendor relationships, and compliance with health and safety regulations. The Specialist will work closely with functional and operational managers to align office administration processes with business needs.

3

• Manage office supplies, equipment, and inventory to ensure availability and cost efficiency.
• Oversee communication systems such as telephone networks and copy services.
• Ensure office compliance with health, safety, and regulatory requirements.
• Manage facilities operations, including lease/rental contracts and office workstation equipment.
• Supervise security and housekeeping services across branches.
• Oversee cafeteria and recreational services to support employee well-being.
• Monitor, manage, and report on the office service management budget, ensuring cost control.
• Collaborate with functional and operational managers to review and improve office administration guidelines, procedures, tools, and systems.
• Evaluate and recommend purchases of office supplies and equipment to meet organizational needs while minimizing costs.
• Select and manage relationships with external suppliers to maintain satisfactory service levels.
• Manage office relocation processes when required, ensuring minimal disruption.
• Coordinate and manage travel arrangements and booking activities for the unit.

4

• Proven experience in office administration, facilities management, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with health and safety regulations in office environments.
• Experience managing vendor relationships and contracts.
• Proficiency with office management software and communication systems.
• Ability to handle confidential information with discretion.
• Problem-solving skills and a proactive approach to improving office operations.

5

• Bachelors degree in business administration, Facilities Management, or related field.
• Experience in managing budgets and financial reporting.
• Knowledge of regional office administration practices and compliance requirements.

Preferred candidate profile