Administration Executive

Job Description

Job Title: Admin Executive Location: Pune Job Summary: The Admin Executive will be responsible for overseeing day-to-day administrative operations, managing vendor relationships, ensuring effective facility management, and maintaining housekeeping standards across the organization. This role is key to ensuring a smooth, safe, and efficient working environment. Key Responsibilities: 1. Vendor Management Identify, evaluate, and onboard new vendors as per company requirements. Negotiate contracts, pricing, and service agreements. Monitor vendor performance and ensure compliance with SLAs. Maintain accurate and updated vendor records and documentation. Coordinate procurement and timely delivery of office supplies, equipment, and services. 2. Housekeeping Oversee daily housekeeping operations for office premises. Ensure cleanliness, hygiene, and upkeep of all office areas including washrooms, pantry, meeting rooms, etc. Supervise housekeeping staff and assign duties. Ensure cleaning materials and equipment are stocked and properly maintained. Handle housekeeping staff scheduling and attendance. 3. Facility Management Manage the overall upkeep and maintenance of the office infrastructure. Ensure functioning of utilities (electricity, air-conditioning, plumbing, etc.). Coordinate with contractors for facility repairs, servicing, and inspections. Monitor security systems and ensure workplace safety compliance. Assist in space planning and office seating arrangements. 4. General Administration Maintain office records, bills, and documentation. Assist in organizing company events, meetings, and travel arrangements. Handle courier, dispatch, and inward/outward logistics. Manage office inventory and AMC schedules for equipment. Key Skills Required: Strong negotiation and coordination skills Vendor & contract management Excellent organizational and multitasking ability Good communication and interpersonal skills Attention to detail and problem-solving mindset Proficiency in MS Office (Excel, Word, Outlook) IF are really interested please share your update resume on Madhav.K@gsquaretech.com