Administration Executive

Job Title:

Location:

Job Summary:

The Admin Executive will be responsible for overseeing day-to-day administrative operations, managing vendor relationships, ensuring effective facility management, and maintaining housekeeping standards across the organization. This role is key to ensuring a smooth, safe, and efficient working environment.

Key Responsibilities:

1. Vendor Management

• Identify, evaluate, and onboard new vendors as per company requirements.
  
• Negotiate contracts, pricing, and service agreements.
  
• Monitor vendor performance and ensure compliance with SLAs.
  
• Maintain accurate and updated vendor records and documentation.
  
• Coordinate procurement and timely delivery of office supplies, equipment, and services.
  

2. Housekeeping

• Oversee daily housekeeping operations for office premises.
  
• Ensure cleanliness, hygiene, and upkeep of all office areas including washrooms, pantry, meeting rooms, etc.
  
• Supervise housekeeping staff and assign duties.
  
• Ensure cleaning materials and equipment are stocked and properly maintained.
  
• Handle housekeeping staff scheduling and attendance.
  

3. Facility Management

• Manage the overall upkeep and maintenance of the office infrastructure.
  
• Ensure functioning of utilities (electricity, air-conditioning, plumbing, etc.).
  
• Coordinate with contractors for facility repairs, servicing, and inspections.
  
• Monitor security systems and ensure workplace safety compliance.
  
• Assist in space planning and office seating arrangements.
  

4. General Administration

• Maintain office records, bills, and documentation.
  
• Assist in organizing company events, meetings, and travel arrangements.
  
• Handle courier, dispatch, and inward/outward logistics.
  
• Manage office inventory and AMC schedules for equipment.
  

Key Skills Required:

• Strong negotiation and coordination skills
  
• Vendor & contract management
  
• Excellent organizational and multitasking ability
  
• Good communication and interpersonal skills
  
• Attention to detail and problem-solving mindset
  
• Proficiency in MS Office (Excel, Word, Outlook)
  

IF are really interested please share your update resume on Madhav.K@gsquaretech.com